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DEPARTMENT SPECIALIST 2 011 <br />Page 2 <br /> <br /> <br />3.Makes appointments for clients with appropriate staff members; maintains office <br />calendars and schedules; schedules, organizes, and coordinates meetings; makes travel, <br />lodging, and conference arrangements; takes, prepares, and distributes meeting minutes. <br /> <br /> <br />4.Effectively operates specialized office equipment; orders office supplies and equipment, <br />and maintains inventory; assists in planning, coordinating and organizing office <br />relocations. <br /> <br /> <br />5.Types/word processes a variety of documents from draft or dictation into suitable <br />formats; composes routine correspondence; sorts data and creates reports using <br />appropriate computer functions; proofreads text and corrects for grammar, clarity, <br />punctuation, spelling, and format. <br /> <br /> <br />6.Monitors, gathers and documents information in accordance with program requirements; <br />posts records and makes adjustments or corrections to records; compiles and maintains <br />data -for budgeting and billing purposes; processes transactions; computes or verifies <br />data, fees or payments; prepares and makes cash deposits. <br /> <br /> <br />7.Effectively uses a variety of computer systems and software; enters data associated with <br />department reports, provision of client services, client histories, quantitative data, and <br />personnel reports; identifies and resolves simple hardware and software problems. <br /> <br /> <br />8.Creates, retrieves from, and maintains complex and specialized filing systems; conducts <br />file and record searches; indexes and cross indexes records; micro-films records; logs <br />documents for public record; updates and purges files, cassettes, tapes or discs according <br />to department/division guidelines. <br /> <br />RECRUITING REQUIREMENTS <br />KNOWLEDGE, SKILL AND ABILITY: <br />Knowledge of: modern office practices, procedures and techniques; arithmetic and general <br />record keeping/bookkeeping practices; modern office equipment and machinery and their <br />intended use; a variety of computer systems and software; and basic knowledge of English <br />composition, spelling and grammar. <br /> <br />Skill to: type and word process at an acceptable rate of speed; access and use various computer <br />systems and software. <br /> <br />Ability to: accurately and effectively perform the various assigned tasks and duties following <br />general procedure and program policies; meet and assist clients, staff, and the general public in a <br />courteous, professional manner; understand and effectively follow oral and written instructions, <br />communication, and procedures; apply newly assigned procedures and practices to specific work <br />assignments; and provide backup to other positions as needed. <br /> <br /> <br /> <br /> <br />