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DEPARTMENT SPECIALIST 4 013 <br />Page 2 <br /> <br />2.Independently manages the administration of specialized, continuing projects or program in <br />support of a department, involving independent re-search, compilation and analysis of data, <br />and applying significant initiative and judgment in making decisions on appropriate action. <br /> <br /> <br />3.Participates in the preparation, and manages the administration of contracts, grants, and grant <br />applications; drafts agreements and reports in compliance with State or Federal program <br />requirements; prepares bid documents, coordinates contract bidding process, designs and <br />maintains fiscal and contract performance tracking systems. <br /> <br /> <br />4.Acts as primary Department liaison with Fiscal and Human Resources departments in <br />processing all personnel, payroll, accounts payable, and accounts receivable transactions; <br />applies thorough knowledge of county policies and procedures, rules and multiple union <br />contracts on all fiscal and personnel transactions; monitors and compiles periodic reports on <br />departmental activities. <br /> <br /> <br />5.Assists in development of Department budget, including researching cost increases and trends, <br />and calculating impacts of organizational change on personnel services, assessments, and <br />materials and services in order to project future expenses. <br /> <br /> <br />6.Monitors and maintains reports on Department-wide expenditures and revenues; follow up <br />with Department Supervisors to research budget variances; provides analysis and report on <br />budget variances for Department Head. <br /> <br /> <br />7.Organizes and coordinates interagency activities on behalf of Department Head; attends <br />meetings on behalf of Department Head. <br /> <br />8. <br /> <br />RECRUITING REQUIREMENTS <br />KNOWLEDGE, SKILL AND ABILITY: <br />Thorough knowledge of: Statistical research techniques and procedures; modern office procedures and <br />methods; capabilities and usage of modern office equipment; data collection techniques; English <br />composition, spelling and grammar; public relations techniques and concepts; contract monitoring <br />procedures. <br /> <br />Substantial skill and ability to: Organize and maintain contemporary office/administrative systems and <br />procedures; communicate effectively both orally and in writing; conduct independent research; define <br />administrative problems and procedures; collect, evaluate and summarize data; prepare clear and <br />concise reports; establish and maintain cooperative working relationships with other employees and <br />the public; operate modern office equipment. <br /> <br /> <br />EXPERIENCE AND TRAINING: <br /> AND <br />1.Graduation from high school or GED equivalent; <br /> <br /> <br />2.Three (3) years of general office experience, including one (1) year of experience in a technical <br />OR <br />field specific to the position; <br /> <br /> <br />