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OFFICE SPECIALIST 2 003 <br />Page 2 of 2 <br /> <br /> <br />3.Makes appointments for clients with appropriate staff members; maintains office <br />calendars and schedules; schedules, organizes, and coordinates meetings; makes travel, <br />lodging, and conference arrangements; takes, prepares, and distributes meeting minutes. <br /> <br />4.Effectively operates specialized office equipment; orders office supplies and equipment, <br />and maintains inventory; assists in planning, coordinating, and organizing office <br />relocations. <br /> <br />5.Prepares a variety of documents from draft or dictation into suitable formats; composes <br />routine correspondence; sorts data and creates reports using appropriate computer <br />programs and/or functions; proofreads text and corrects for grammar, clarity, <br />punctuation, spelling, and format. <br /> <br />6.Monitors, gathers and documents information in accordance with program requirements; <br />posts records and makes adjustments or corrections to records; compiles and maintains <br />data for budgeting and billing purposes; processes transactions; computes or verifies data, <br />fees, or payments. <br /> <br />7.Effectively uses a variety of computer systems and software; enters data associated with <br />office reports, provision of client services, client histories, quantitative data, and <br />personnel reports; identifies and resolves simple hardware and software problems. <br /> <br />8.Creates, retrieves from, and maintains complex and specialized filing systems; conducts <br />file and record searches; indexes and cross indexes records; operates imaging systems; <br />logs documents for public record; updates and purges files, cassettes, tapes or discs <br />according to office/division guidelines. <br /> <br />KNOWLEDGE, SKILL AND ABILITY <br />Knowledge of: office practices, procedures and techniques; math and general record <br />keeping/bookkeeping practices; office equipment and machinery and their intended use; a variety <br />of computer systems and software; basic knowledge of business grammar and spelling. <br />Skill: keyboarding at an acceptable rate of speed. <br />Ability to: accurately and effectively follow directions; meet and assist clients, staff, and the <br />general public in a courteous, professional manner; effectively communicate orally and in <br />writing; provide backup to other positions as needed. <br /> <br />EXPERIENCE AND TRAINING <br /> <br />1.Graduation from high school or GED equivalent, AND one year of general office <br />experience; OR <br /> <br />2.Any satisfactory equivalent combination of education, training and/or experience relevant <br />to the position. <br /> <br />NECESSARY SPECIAL REQUIREMENTS: <br /> <br /> <br />May be required to pass skills assessment test(s). <br /> <br /> <br />ADOPTED: 2/81 <br />REVISED: 6/84; 9/86; 7/93; 6/08; 8/11 <br />MR: 6/08; 11/15 <br />