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Kim Arbuckle, AlA Alan E. Cos[ic, AlA Walter E. Bensman, Jr., fUA Clay[on Vorse, AW Richard S. Boyd, AlA Leonard Lodder, AlA Richard S. Rothweiler, AIA January 24, 2001 ARBU~KLE COSTIC ARCHITECTS, INC. 363 State Street Salem, OR 97301-3533 503/581-4114 Fax: 503/581-3655 E-Nlail: architectsC~arbucklecosticcom David Hartwig, Business Services Director Marion County 555 Court Street Salem, Oregon 97301 RE: LEED Documentation Courthouse Square Project No. 9828.32 Dear David: In late 1999, the Project Team requested an additional services package to implement measures which would help in obtaining LEED certification for the project, these included: 1. Energy Efficiency Level 1: Title 24 Code Compliance Assessment. 2. Construction Indoor Air Quality Levels 1 and 2. Implementation of Permanent Air Monitoring Systems with V.O.C. Sensors in Retum Air System. 4. LEED Certification of Designers. It was unknown at the time, whether a significant effort would be required to finalize documentation for LEED certification. In discussions with the Project Team during the second half of 2000, it was assumed by the par~cipants that we and our consultants would recover the time and effort required to compile the documentation needed for LEED certification. It has come to my attention that the understanding was never formalized as an amendment to the contract. With this letter, we request that this understanding be finalized as an amendment. The tasks involved include the following: 1. Printing and highlighting drawings for each credit category identifying how the credit is achieved. 2. Compiling information from submittals and highlighting information showing LEED credit compliance. 3. Compiling information from the Contractor's records as required. 4. Organizing the compiled data into categories. To date, we have provided two partial submissions to Harding ESE. The submissions have been partial because in some instances, we are waiting for verification from the Contractor. In other instances, Harding ESE has asked for more detailed information. We are hopeful that one final submission can be made in the near future.