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MELVI N MARK COMPAN I ES MELVIN MARK PROPERTIES • MELVIN MARK BROKERAGE CO. • MELVIN MARK CONSTRUCTION CO. • MELVIN MARK DEVELOPMENT CO. May 26, 1998 Leonard Lodder Arbudcle Costic Architects 303 State Street Salem, OR 97301-3533 RE: AUTFiORIZATION FOR ADDi i IONAL SERVICES Dear Leonard: It is my understanding that you are in the final stage of contract negotiations with Mazion County and Sa1em Area Transit, and with the beginning of Design Development eminent, I just wanted to follow up on last week's phone conversation regarding approvals for additional services. I am awaxe that there is language in Article Three pertaining to approvals in the AIA contact. While I'm sure it is standard business practice for Arbuckle Costic to obtain pre-approval on work not included in the scope of the base contract, I thought it would be prudent to establish procedures for approval very early in the design phase. We would ask that prior to proceeding with any work, which your firm considers additional services, you submit a written proposal to Melvin Mark which includes the following: 1) The specific scope of work as you understand it 2) The cost of such work 3) The anticipated impact, if any, on the design schedule. After review, we will consult with the owners to determine whether such work is outside the base contract and is, in fact, necessary. If it is determined that the work should proceed, the owners will provide a signed agreement accepting the proposal. Work should not proceed unless written approval is obtained from the owners. While there may be discussions on whether a task is, or is not, included as part of the base contact, we hope +~hat this procedur~ ~,~i11 ssfeguard agair.st unanticipat~d costs, schedule impacts and misunderstandings. Sincerely, , ~ Craig R. Lewis Project Manager Cc: ,~. , , , ...;~~ t1 ohn Whittington, SAT 111 SOUTHWEST COLUMBIA • PORTLAND, OREGON 97201 • TELEPHONE: (503) 223-4777 FAX: (503) 223-4606