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C February 3, 1999 ~; y ~ . ~ rrnmp ~. ~eue~d~e, rr~v~ ARBUCKLE COSTIC ARCHITECTS, INC. 363 State Street r_i___ ~n n~~ni -~r» . _. .__ .. .. ... Billy Wasson Marion County Annex 3150 Lancaster Drive NE Salem, Oregon 97305-1398 RE: Streetscape Improvements Courthouse Square Project No. 9828 Dear Billy: Post-It~ Fax Note 7671 Date ~~ pa°ges~ Ta e~ ~ (., W From \l.. W~aS~ Co./Dept. Co. Phone # Phone # Fax # /~ `/ ~ ~~.~1. Fax`. J , ~ O~J POSt-it~ Fax Note 7671 Date L~(~ pa°ges~ To ~ ~'i~ { - -1 ~~ From Co./Dept. ~ ~ Phone # ~ ~ Phone # Fau # Fax # During the bid period, two everrts have caused us to express some concem about our reliance on the budget for streetscape improvemerrts for this projed. These include the request by the City of Salem staff to include a detailed breakdown as part of the Form of Proposal filled out by the bidders, and the comment from Pubifc Works which increased the scope of work in the public right-of-way. Architectural Cost Consultants prepared their estimates for the entire projed, including streetscape improvements, on the assumption that we would have a relatively unGuttered bid process and Form of Proposal. The appendixes added to the Form of Proposal by Addendum No. 2 have increased the level of detail requlred from bidders. Based on experience, we are concemed that this may increase the cost of streetscape improvements and may have a spill over affed on the rest of the project. It is also our ~ experience that increasing the level of detail at the time of bid, increases the potential for mistakes and adually r~eduoes the accuracy of the requested information. It was always our understanding that we could obtain the level of detail required by City staff, by the process of establishing a schedule of values. The matter of Public Worics increasing the scope of worlc needs to be recognized at this point since this incnease in scope was not accounted for in 50~6 Constructiorr pocument Phase cost estimates prepared by Architectural Cost Consultants. We want you to be aware, as well as the City of Salem, that increased quantities in asphalt concrete removal and replacemerrt as well as ea~lier increases in the scope of signalization are not accounted for in previous streetscape estimates. These increases in the scope have been added to the document on the understanding that assoc~ated costs are recoverable from urban renewal funds. Should you have any questions, please call. Sincerely, ~ ~~ ------- Leonard Lodder, A.I.A. Architect LL:as cc: John Whittington, Salem Area Mass Transit Craig Lewis, Melvin Mark Development Company. 9828.1 A C