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August 27, 1998 To: Board of Commissioners F m: Billy F. Wasson Courthouse Square Coordinator Re: (1) Approve Design Development Phase, and (2) Authorize staff to proceed with construction drawings, specifications and bids. Background Marion County and Salem Area Transit staff have, in accordance with the prior direction of the respective Boards, completed the design development phase of the planning for Courthouse Square. Accordingly, cost estimates have been prepared by an independent consultant on the basis of the design development plans (attached summary). If it is the Board's desire to continue with the Courthouse Square project as delineated by the design development plans and the current cost estimates, the Board will need to authorize staff to proceed with the next phase, which is to complete the construction drawings and specifications and place the project for bid. Facts and Findings The Board, following the favorable recommendation of the Courthouse Square Special Oversight Committee (SPOC), authorized the staff to complete the design development plans for the proposed project. In doing so, the Board also approved the general design and site layout brought forth in the concept designs and the preliminary design development plans. Though the SPOC recommendation was favorable to proceeding with the plans through the bid process, staff asked the Boazd only for authorization to proceed through the design development phase prior to seeking additional authorization to proceed to the construction drawing and bid phase. The Board appointed Citizen Advisory Committee (minutes of 8/24/98 meeting attached), and staff, are satisfied that the design development plans represent the intent of the Boazd, meet the needs previously identified, and meet them in a financially responsible manner.