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5/10/99 4.2.1 `:4•.~ . '1 FOR COUNCIL MEETING OF: Mav 3. 1999 AGENDA ITEM NO.: 4. 2. n TO: MAYOR AND CITY OUNCIL , _._ ,-. . G~~,e~ ~- THRU: LARRY WACKER, CITY MANAGER FROM: WILLIAMaHEALY, DIRECTOR "~~1~~-~- ~ I ~Z ~~~ COMMUNITY DEVELOPMENT DEPARTMENT ~ SUBJECT: REQUEST FOR FUNDING INCREASE - COURTHOUSE SQUARE PROJECT Issue: Shall the City Council increase the amount of Urban Renewal funding participation in the Courthouse Square project by $247,883? - Recommendation: Deny the request of Marion County and the Salem Area Mass Transit District to increase Urban Renewal funding participation in the Courthouse Square project in excess of amounts previously committed in correspondence dated February 12, 1999 (Attachment B), consistent with the terms of the Intergovernmental Participation Agreement (Attachment C). Background: , City Council has referred to staff for review a letter from Marion County and Salem Area Mass Transit, dated March 29, 1999, requesting the amount of Urban Renewal participation in Courthouse Square be increased (Attachment A). - Commencing in Fiscal Year 1997/98 through the Tax Management Plan (TMP) and the annual RiverfrontlDowntown Urban Renewal budget, City Council pledged up to $2 million for participation in the Courthouse Square project. The types of activities eligible for participation included utilities, traffic signals, streetscape, weather protection, and removal of the existing transit transfer facility. City Council requested that prior to establishing a pa~ticipation agreement the City received detailed cost estimates for the items of participation and other related information. On October 12, 1998, City Council received and reviewed the requested information. Council approved establishing an Intergovernmental Participation Agreement subject to funding limitations on weather protection and other criteria listed in the staff report. Subsequently, the County and Transit District completed plans, bid the project awarding a construction contract, and entered into the Intergovernmental Participation Agreement containing criteria specified by Council. Facts and Findinps: Specific criteria designated by City Council on October 12, 1998, for participation in the project, incorporated into the Intergovernmental Participation Agreement included in part: Construction elements shall be publicly bid in conformance with applicable Oregon la~rvs. Each construction item shall be listed as a separate line item in the bid documents with at least as much detail as contained in the request for funding cost estimate. ~ ~Y 0 3 1999 EXHIBIT 2 i . .' . f ~. ~..~ , ~ : . .__ ,