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May 12, 1997 SUMMARY OF MEETING WITH STATON CONSTRUCTION ON MAY 7TH -Staton will evaluate and report on what is necessary to move the brick wall in the Beri Bldg. -Coordination with PIC is well established. Discussed the need to fence the perimeter soon. They will fence to and from the doors of the Liu Bldg. to allow passage for resident(s). One apartment may be occupied until the end of May. -Start date is expected to be the end of the week of May 12th or on the 19th. A draft timeline was distributed by Staton. Staton needs a letter to proceed and a signed contract to start. They will coordinate with Pence/Kelly at about six weeks into the project to plan for the start of excavation planned for July 11 th. -A detailed discussion was had regarding salvage/recycling and Staton's proposal in their May Sth letter. Debbie Allen will be on contract with Marion County Solid Waste to work with Staton regarding cataloging materials and finding sources to buy. Staton expects to recycle/salvage 100% of inetal and 90% of wood. They have already contacted buyers to view the project area to identify materials for purchase. Some items such as sinks, door knobs, etc. have been removed. This lessens the value of doors and sinks. County expects all asbestos/hazardous materials will be removed ahead of Staton. Staton agreed to propose language for item 24.2, (1), (2) and (5). County to review and propose language regarding any "penalty". -County has requested that Chevron remove their remediation equipment no later than June 15th. -County agrees to waive the requirement of pollution liability insurance-last item in May Sth letter from Staton. -All permits must be obtained, but there will be no charge because this is a local government project. Staton should refer to the Courthouse Square project of Marion County and Salem Area Mass Transit if there is a question when applying for the permits. -Item 5 in Staton letter of May Sth: it was agreed that 24 hr. Notification was not practical. ~ Changes will be addressed during weekly meetings reviewing status and timeframes and on an as needed basis in coordination with the County. -Item 10 in the Staton letter of May Sth: clarified that interpretation would occur regarding county regulations, standards and specifications. All others would be met as required- city,state and federal requirements. -Item 18 in the Staton letter of May Sth: County agreed to accept Staton's lien release form. -Section 01313 1.1(3)-these items are to be addressed in Staton's written work plan. The plan will address strategy for demolition of each section of each building including salvage/recyling efforts, safety plans regarding shoring and other techniques to prevent a collapse, and indication of compliance with applicable standards. Plan should be certified by an engineer or other professional acceptable to the county. Compliance with the remaining aspects of this section need to be discussed and coordinated with County. -Facilities Management wants compressor on one of the roofs, so Staton needs to coordinate the removal. -Kathleen Thorp is to provide a copy of the materials survey to Staton. -Referred Staton to addendums and all sections of contract/specifications/attachments.