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It was agreed that before any new contracts are issued that the <br />percentage split between Transit and the County be written on the <br />contract, even if one party pays all. A copy of all contracts <br />need to be sent to Tom for the main file. <br />2/3 Overall status of expenses/Transit assumption of paying <br />agent. <br />Tom Wolfgram agreed to take over the budget updates and maintain <br />the official books from July 1998 forward. Transit will maintain <br />the official books, but we will still pay from two sources until <br />the construction stage begins. At that time Transit will become <br />the single paying agent. Elyn will get approval from Tom prior <br />to all payments so that the official books can be maintained. She <br />will also need to give Tom all finance costs for the books. Both <br />Billy and Elyn agreed to keep Tom informed so he can be on top of <br />costs at all times. <br />Transit will not receive their money flow until after the <br />acquisition model is approved by the FTA. This should occur this <br />Fall. <br />Payment approval will be as follows: <br />Architech and Engineering contractors will submit bills to <br />Melvin Mark. <br />Melvin Mark will approve and submit to Billy Wasson. <br />Billy Wasson will approve and submit to Elyn Lyon <br />Elyn Lyon will get approval from Tom Wolfgram and then pay. <br />Tom said he will produce an updated budget sheet (with additional <br />subcategories) after July, when he has all of the information <br />accumulated. Sheryl to copy the file to disk for Tom. <br />In the future when Transit needs to access the revenue flow from <br />the County to cover expenses the procedure will be: <br />Tom Wolfgram will submit an invoice with backup <br />documentation to Billy Wasson. <br />Billy Wasson will approve and submit to Elyn Lyon. <br />Elyn Lyon will submit the invoice for payment to the Transit <br />District. <br />. Other Business <br />It's unclear whether the Streetscape dollars are awarded to <br />the project, County, Transit or a combination. The last <br />conversation sounded like the grant was to the County and <br />that the City will reimburse actual costs. Billy agreed to <br />follow up with the City to clarify. Jeff Detwiller will <br />oversee the streetscape for the City. <br />On 6/10/98 the BOC approved a resolution to continue the <br />revenue resource from Solid Waste. <br />