Construction: Request For Proposal

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,- Dan asked what fees each of the three compazues were charging: Melvin Mark Company quoted 1.75%; Mattson quoted 1.35% with not to exceed; and Milstead & Associates quote was not to exceed $330,000 based on 23 months construction. It was determined that the interview process would be used to obtain more information to find the best "personality mesh" with the ~roup. The proposals came from various companies ranging from the "out of the garage" to the big project management type companies. Arbuckle Costic had no "red flags" on any of the companies on the short list of three: Milstead & Associates, Lazry Mattson, and Melvin Mark Co. It was recommended that a representative from Arbuckle Costic and Pence/Kelly sit in on the interviews with Randy and RG, supplying resource information on any architectural and/or construction concem that might come up. It was decided that Leonard (Arbuckle Costic) and Dave (Pence/Kelly) be available for the interview process, but Randy and RG would have the final decision on selection. The interviews be scheduled for Wednesday, May 28~' and it would be requested that the on-site manager or the company's key person be included in the interview process. The field would probably be na.rrowed down to three companies to come in for interviews. . The question was raised about going with the low bidder on the contract and would anyone feel upset about this process. Randy responded that the numbers are realistic and we aren't going after low bidder necessarily. There are issues that would be negotiable. A complete set of proposals received were left for the architect and general contractor to look at to see if there are further questions generated for the interview process. Dave and Leonazd would be informed of the interview schedule as soon as possible so they could arrange their schedules to attend. Unless timing and other factors interfere, we would like to set up a partnering session in early to mid-June for the design team and the new project manager. Randy is getting information from his daughter. Curt has used a company in Portland and he would obtain information from them as well. If there is a local group in Salem that anyone knows about, keep that in mind too. Discussions centered around Centurywest's proposal for the project manager position. They didn't appear to spend a lot of time on their proposal. However, Randy is prepazed to sign another contract with Centurywest to act as interim project manager for environmental demolition services. Leonard reported that we may be working with them on de-watering on the site as well. They will be covering quite a few areas in the weeks ahead. Randy and RG each completed their own analysis of the presentations, and they ageed on 4 out of 5 that made it on short list. There was consensus in the room with 3 out of the 5 on the short list. Kandy and RG will use outside sources for references to help firm up the short list. Other Issues Discussions were held on the meeting yesterday with the city of Sa1em. The participants felt Page 2 of 6