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David Hartwig <br />March 3, 1997 <br />Page 4 - Memorandum <br />basis for selection of a successful bidder. That is not necessarily the case here since <br />we expect a high degree of coordination among the three parties, we are extremely <br />sensitive to the fact that the project must l~e done right the first time in order to keep <br />project deadlines. And, finally, it isv~realistic to provide complete and adequate <br />specifications to all bidders. While we do expect to have significant detail <br />specifications provided, the specs will not necessarily cover all items of interest and <br />concern to the parties in selecting our team to carry out demolition and abatement. <br />If we use the review committee here, and in other processes, to select our <br />contractors and subcontractors, the transit district and the County will be intimately <br />involved. Since these two entities rely, in substantial part, on FTA grant moneys <br />throughout the cons~truction of this project and both parties will be involved directly <br />or indirectly as signatories on contracts involving grant moneys, it appears that we <br />should plan to follow the FTA processes and criteria in choosing the method by <br />which we will solicit and select contractors. <br />While we review this matter for purposes of the demolition/ <br />abatement/recycling contract, we should keep in mind our need to look at our <br />processes for other contracts that we will let. These include environmental clean-up <br />services, subcontracts for construction, and I am sure others if we were to put a list <br />together. <br />Finally, I want to reiterate that I am giving an opinion, not a definite answer. <br />Consultation with the local FTA before we actually proceed further would be <br />advisable. When that is done, I would recommend that we be prepared to lay out in <br />written form exactly what criteria we will use for selection, what reasons we have for <br />choosing the RFP over the sealed bid process, and exactly how we will proceed with <br />the selection. I know that is what ybu and Kathleen Thorpe plan to do. But you get <br />to be the guinea pig. <br />MJH:at <br />Enclosures <br />c: Randy Curtis, General Services <br />Ben Fetherston, Attorney for Transit District <br />Gordon Hanna, Attorney for Courthouse Square, Inc. <br />Ed Einowski, Bond Counsel <br />colcrthse.mem <br />