Demolition/Abatement Constracts (Folders 1-2)

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Chaptcr 4: Methods of Sclcction http:l~wwv,•.fta.dot.go~"fta/Iibrary/adminBPPmarrscct_40_hun ' ~ Space where amendments to the solicitation can be acknowledged; • Space where the firm can be identified; and ' • Space for the firm official to sign and date the bid or proposal. If the form is multi-purpose and also acts as the contract, it will typically have space for the contract number, contract amount, line items awarded (if applicable), and a place for the contracting officer to sign and date the contract. If the instructions are lengthy, and because of the many certification forms typically required, it is becoming more common to provide a separate checklist of all the documents or other submissions required in a responsive offer. Of special importance is the address to which offers shouid be submitted. Many agencies utilize post office box addresses for their mail, and that is all that is included in the solicitation. All solicitations normally clearly indicate a mailing address to which offers can be mailed as well as a street address to which offers can be delivered, because af the increased use of overnight and courier services. If your agency has the ability, it is recommended that you have a unique post office box number to which only offers are mailed. In your "delivery" address, you reduce errors by including a specific room number to which offers should be delivered.33 2. A document that describes the various representations and certifications that are required to be made by the bidder or offeror in conjunction with the procurement at the time of bid or proposal submission -34 Many of these relate to responsibility-type issues and typically include: ' A representation as to the type of business the offeror is (individual, partnership, sole proprietorship, etc.); • A representation as to the DBE status; • A representation that no gratuities have been offered or given with a view toward securing the contract; • A certification of independent price deternunation (prices in offer have been arrived at independently without any communications for the purposes of restricting competition); • A certification regarding compliance with the DBE provisions of the contract; • A certification of restrictions on lobbying;35 • A certification regarding debarment, suspension, ineligibility and voluntary exclusion;36 ' A certification regarding compliatiee or non-compliance with the Buy America provisions of the Federal Transit Act and 49 CFR Part b61 and;37 • Any submissions required by state law. 3. A document that includes so[ici#s-tisn instructions and conditions - These typically include instructions relating to: offer preparatiQn; instructions r~lating to acknowledging amendments to the solicitation; rules relating to late submissions, modifications and withdrawals of offers; instructions relating to the DBE participation goals and program; instructions as to how the contract will be awarded; advice as to agency and FTA bid/proposal protest procedures; advice as to ability of agency to cancel the 17 of 45 O 1/ 10/97 13:09:33