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Chaptcr 4: lvicthods of Sclcction <br />of materials: <br />http:~~~r~atir.fta.dotgov/Cta/libraryiadmin!BPPman%sect 40 htm <br />A. Sixty percent of the dollar value may be counted toward the goal if the DBE supplier is <br />not also the manufacturer. A supplier that is not also a manufacturer is commonly known as <br />a regular dealer. <br />B. One hundred percent of the dollar value may be counted if the supplier is the <br />manufacturer. <br />IV. Service fees - Fees charged for providing a bona fide service such as professional, technical, <br />consultant, or managerial services or assistance in the procurement of essential personnel, facilities, <br />equipment, materials or supplies required for the contract may be counted toward the goal. <br />V. Delivery fees - The fee charged for delivering material may be counted, excluding the cost of the <br />materials as long as the DBE is not also the regular dealer or manufacturer of those materials. <br />VI. Bond and insurance fees - These fees may be counted toward the goal if the bond or insurance <br />is required for the performance of the contract. <br />VI. Joint ventures - Awards/expenditures in contracts with businesses that are joint ventures should <br />be counted on the basis of percentage ownership of the eligible DBE in the joint venture. Where <br />DBE ownership is 51 percent or more of the joint venture, 100% of the dollar value may be <br />counted. <br />If the goal has been met satisfactorily, the award process can continue. <br />If the goal has not been met even though the offeror stated that it will, you should assess the cause for <br />differing conclusions; notify the offeror and seek additional information, or consider documentation of <br />good faith efforts as provided by your DBE program and procedures. <br />If you have required evidence of compliance from all offerors with their offers, giving the offeror <br />an additional opportunity may, depending on your program and procedures, appear to give the <br />offeror an unfair chance to re-evaluate its offer after submission. Yau apparently have either a <br />mistake or an offer that does not comply with the terms of your ~licitation. In the former case, <br />you should follow the guidance on mistakes in Section 4.4.5, "Bid Mistakes." In the latter case, <br />you may work with the offeror to reconcile the difference if your DBE program provides for that <br />opportunity; if your program provides it, all offerors could have expected the opportunity and it <br />would not give the offeror a gratuitous or unfair second chance to evaluate its offer. <br />However, if you requested evide~~e be submitted only after seleetin~ the apparent awardee, you <br />may work freely with the offeror to reconcile the discrepancy, as all offerors should expect the <br />opportunity to provide information regarding responsibility and similar deternunations made prior <br />to award. <br />If these steps conclude with the offeror meeting the goal or demonstrating good fa.ith efforts to meet the <br />goal, you can proceed with the award. If these steps conclude without the offeror meeting the goal or <br />demonstrating good faith efforts to meet the goal, you can eliminate the offer and proceed to the next <br />ranked offer. ~ <br />i3 of 45 <br />O 1/ 10/97 I 3:09:50 <br />