Demolition/Abatement Constracts (Folders 1-2)

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c. Procwernent ~y Sealed Bids/Invitation For Bid lIFB). Bids are publicly solicited and a fum-fixed-price contract (lump sum or unit price) is awerded to the responsible bidder whose bid, conforming with all the material terms end conditions of the invitation for bids, is the lowest in price. • (1) in order for sealed bidding to be feasible, the following conditions should be present: (e) A complete, adequate, and realistic spxification or purchase description is available; (b) Two or more responsible bidders are willing and able to competc effectively for the business; (c) The procurement lends itself to a firm fixed price contract and the selection of the successful bidder can be made principally on the basis of price. (d) No discussion with bidders is neodad. (2) If this procurcment method is usod, the following requiramenis apply: (a) The invitarion for bids will be publicly advatisad and bids shall be solicitod from an adequate number of known suppliers, providing them sufficient time to prepare bids prior to the date set for opening the bids; (b) The invitation for bids, which will include any specifications end pertintnt attachments, shall define the items or services sought in order for the bidder to properly respond; (c) All bids will be publicly opened at the time and place prescribed in the invitation for bids; (d) A fum 5xed-price contract award will be mad~e in writing to the lowest responsive and responsible bidder. When specified in bidding doaat~ents, factars such as discounts, transportation costs, and life cycle costs shall be considered in determining which bid is lowest; Payment disc~auits will only be used to detainine the low bid when prior experience indicates that such discounts are usually taken advantage of; end (e) Any or all bids may be rejected if there is a sound documented business rcason. (3) The sealed bid method is the prefat~ed mahod far praaaing oonsh~wtian if the conditions in paragraph 9c(1) above apply. d. Procurement By Competitive PronosaUReguest for Pronosals (RFPI. The competitive proposal method of procurement is nonnally oonduded with more then aie saurce s~ibmitting an o$er i.e., prc~osai. Either a fixed price or cost reimbursement type contract is awarded. This method of procurement is generally u9od whtn conditions are not appropriate for the use of sealed bids. If this procurement method is used the following requireEnents apply: (1) R~s for proposals will be publicized. All evaluation factors will be identified along with their relative importance. (2) Proposals will be solicitod from an edequate number of qualified souroes. (3) Grantees will have a method in placx for conducting technical evaluatia~s of the proposals received and for sclecting awardces. (4) Awerds will be made W the responsible fum whose proposal is most advantageous to the grantee's program with price and other factors considered e. ~ta~tr~nt Of Archita~tu~al and F.n~g Setvices fA&E). Grantees shaU use competitive proposal procedures based on the Brooks Ad when contracting for A&E a~rvicxs as defined in 40 U.S.C. Sec.167;541. Other types of services considered A&E services -include program managemeat, c~~struction management, feasibility studies, preliminary ~8~~8, ~~ ~'~8, mapping, and setvices which require performance by a registered or licensed erchitect or engineer.