Financial- Melvin Mark (Files 1-2)

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~ ~ From: ELYN LYON To: BWasson, SDerting Date: 1/30/98 3:40pm Subject: MeNin Mark Contract - Reimbursables I have a copy of the unsigned contract with MeNin Mark. Kathy Kinnar their accountant called and requested a purchase order from Marion County to a printer for blue prints. She provided three vendors and estimated this expenses at $5-7,000. I have contact the three vendors for price lists in case we want to open a purchase order direct. In reading the contract I can not find direction that says we should have a direct account with a printing vendor. I would not want to pay any bill that did not have an approval by MeNin Mark so all invoices will go to them first. We will also have to monitor the total reimbursable expenditures to be sure we do not exceed the contract amount. I assume blue prints are included in the maximum of $25,000. Did you negotiate a direct pay during the contract negotiations? If not, would it not be cleaner if Melvin Mark paid the printer and billed us on their invoices as a reimbursable just we have done for other reimbursable? Please give me direction if you want me to open a purchase order with a printer for blueprints or if we should redirect Melvin Mark.