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~~- ~~~~~ . <br />From: Elyn Lyon <br />To: BWasson <br />Date: 2/17/99 5:14pm <br />Subject: Accounting for Courthouse Square Project <br />As I think of information that may be in my head, I will write you an E-Mail <br />so you can track the outcome and have a"check list" of accounting interests. <br />I can think of three items right now: <br />1) You will want to establish a procedure to check the balance of the 460 <br />fund in FIMS. This is the new fund number for the cost center 50100100. <br />Legacy no longer generates those reports (which was fund 105) and I do not <br />have instructions on how to print out the appropriate report from FIMS. <br />~2) Staton Construction was billed $800 on invoice 90-95154 dated September 4, <br />•;~ 1998 and to date we have not received payment. Delia in Business Services is <br />=~ your contact to verify if the invoice is still outstanding. Their mailing <br />~^ address is Attn: Mike Staton, P O Box 7515, Eugene, OR 97401. The last <br />'` telephone number I have is 541-726-9422. <br />," H 3) Last fiscal year I negotiated with Ken Roudybush to reduce the Management <br />Services and General Services administrative fees to reflect payment of the <br />fee that related to the amount of expenditures in that fiscal year. That may <br />be appropriate again this year, since the budget has a total of $9,932K <br />appropriated and to date we have only spent approximately $1,300K to date. I <br />would think the players this year would be David Hartwig and Jeff Davis. It <br />means they will collect less money. . and I happen to know neither can afford <br />any more loss of revenue this year. Ugh - This would have been difficult for <br />me to negotiate because I had interests on both sides of the issue in "earlier <br />times." <br />FYI: <br />Marisa and I are working on the separation of files to store all those <br />documents related to the date of the balancing the accounts. I will box up <br />all the supporting documents for the spreadsheets that Tom has prepared and <br />store them in your area. Then Marisa can begin new files that support all the <br />bills and transactions she processes for the project. It will be a couple <br />weeks until all the invoices in the system are paid and we can close those <br />files. Let me know if you have another idea that would work better. <br />CC: MKendall, CHlavinka, DHartwig, JDavis <br />1~ q~~ ~~' <br />