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.. ~~~Fi~ <br />~'D <br />Ri ~ ~~ ~ f9~8 <br />SK Mq Nq ~~ <br />January 30, 1998 ,~,~~^~T <br />To: Courthouse Square Internal Staff Team <br />F m: ~ Billy F. Wasson <br />Re: ounty Accounting Concerns <br />This is a follow-up to my comments at our meeting on Thursday, per a request for more <br />definition of the problem. The difficulties I mentioned with our financial record keeping on the <br />project would seem to occur from the following: <br />Failure to have a budget plan in place with identified categories, prior to the start <br />of processing expenses, continues to cause confusion and wasted time when <br />compiling information. <br />The time and effort involved to complete the mini audit of the county records <br />demonstrated the lack of efficient accounting on project expenses. <br />Incidents of duplicate payment of invoices related to the project show a lack of <br />audit controls within the accounting system. <br />These comments are not to point fingers or lay blame. The intent of my comments is to identify <br />short comings within our project so we avoid them in this or future projects. <br />