Development Team Meeting Notes (96-99)

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from both the city and Chemeketa. We will take the options of the bidding process to get theu recommendation and then come back to our joint boazds. Curt added that using a more traditional approach to the bid process adds time to the project. Randy added that he talked with both Curt and Alan regazding costs and optional time issues related to making changes and how the schedule would proceed. Our staff and boards need to lrnow if we deviate from the plan as it stands now, what time and costs implications would be involved. Billy put his phone numbers on the boazd for the team: 588-8417 (w) 585-6458 ( h) 373-5973 pager email: bwasson@open.org Dan asked Billy if he was giving up responsibilities or not when he accepted this assignment? Billy accepted posirion with condition he carry his title of D'uector of Conections for personal and retirement purposes. He plans to finish out the project if he has a continuing role through construction. Right now he has no firm date for retirement. His past process has been to not accept anything but success, and is committed to working towards a successful project. He has over 30 years in govemment and understands the public scrutiny aspect involved. His main reasons to accept the position are that nothing is good and lasting without some risk taking, he has the gift and skill to do the work, and a lot of loyalty to the Boazd of Commissioners and Marion County. He gave examples of past working relationships in managing his other county building proj ects. His e~ectations aze to have a close-lrnit team to carry out the project. Most of his energy eazly on will ~ be focusing not on their work, but working towazds politics of the issue. He is getting Commissioner Franke fired up to move on the e}rternal committee to be active at the most 6 months, but not during construction. They will advise on questions and issues posed, help review design, and advise on the type of construction bidding we would do. If you have suggestions on good prospects to call, we are open to hearing them. The commitment would be an initial4-6 hour orientation and then meeting once a month for 2 hours at the committee's choice of time. Billy will be the principal staff person on the committee. Billy asked for any questions from the group. Dan asked what Billy envisioned the schedule to be to get from where we are today to digging in the ground. Billy would like to first generate a time schedule for the project. He will need input from Arbuckle Costic, Pence/Kelly and Melvin Mazk on the number of weeks required for each major activity item and then he will plug in his time frames for both internal and external committees review as well as both boazds. He would like to show two versions, one with competitive bidding and the one currently being followed. Dan said that the current critical path schedule could just be updated and it would reflect this information. Melvin Mazk will work with Arbuckle, Costic and Pence/Kelly to update critical path. There is a possibility once we aze into construction administration, that we could get boards to delegate certain $ amount change order authority, to eliminate board approval each time. We will see if this will be feasible or not. The assumption is we will build this building, until it can be proved not feasible. The primary issues we ~ face are: 1) How can we resolve the pazking debate to everyone's satisfaction? 2) The service impact on debt service to county. We need to make sure these issues aze manageable and will not create major Page 2 of 6