Development Team Meeting Notes (96-99)

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problems for the community. The Board of Commissioners wants to directly engage the community to deal with the negative one-sided press from the Statesman Journal. They will take on this role as elected officials. Billy asked for further understanding of the project. Dan stated that there will be a contractual agreement with the county and Melvin Mazk; the county and the general contractor; and the county and Arbuckle, Costic. Melvin Mazk is basically the owner's rep in terms of project management handling similaz roles that Billy had e~erienced previously. We have been working together as a team to value engineer the project. Another aspect added recently was putking together information for financing and COPs, including income/e~ense proforma as well as total project. Melvin Mazk's main focus since we have taken new direction on design is to get a project that meets total program requirements and financial goals established and meets all criteria for this project. Billy asked what was Melvin Mark's role with the azchitect and general in working up the new designs? Dan responded that it started with realizing the project could not be financed the way it was. The eazlier proformas the team had to work with weren't done right and pieces were being done by others. Then we went into designing something that we a11 could buy into. Arbuckle came up with the new design with input from Melvin Mazk. Our company has been in business for 50 years and we supplied designs to the azchitect that were very efficient and then worked to get consensus on a design that was good and could meld the site constraints. The new design is cost effective and efficient and it was a cooperative effort by the team. Alan added that Billy would find the relationship of client to azchitect is similaz to what he e~erienced on the j ail proj ects. Transit and county specific needs and site constraints won't change, but how the ,- project is bid or staged may change. Arbuckle has been relying on Pence/Kelly for their cost estimating since they aze a part of the team. Melvin Mazk has added input for value engineering and we have all worked closely together. We used this approach rather than hiring outside consultants for this information. Billy added that cost estimates aze crucial in each stage. Arbuckle Costic feels as we look at critical path and scheduling on the track we aze on with the same team make up and bid out in the sub areas, we have an accelerated project and the rational is to complete as is. If the team is under scrutiny from costs issues by accelerating, we are increasing risk. The time savings can tum to dollar savings by value engineering as we go. The documentation to get a hard bid will take longer to get to this point. Pence/Kelly is prepazed to give a GMP without having a complete set of finished drawings and would speed up the job considerable. We could provide value engineering each step of the way and end up with the best of both worlds. Randy raised the question on the concept of GMP and if there is a misunderstanding about how we would proceed. Are a11 the critics on the same page? We as a county have the challenge to e~lain, but have they misunderstood? Alan added that in terms of private mazket GMP, the area Dave Glennie would be working in, the process would be asking for top price in bidding and some subs may be padding their pricing. GMP in the public sector does not work that way. Every aspect has to go through competitive bids. The Leslie Middle School project underwent same process. Other related projects would be the State Energy Dept. Building (old Sears store) and most of the state's conecrional work was completed that way. ~ Randy stated the articles printed previously, quoted several experts from schools and state that this was Page 3 of 6