Development Team Meeting Notes (96-99)

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The team revisited the environmental issue of obtaining other bid options for hot spot e~ccavation. This partial redesign will give us more time to get other bids and keep on a reasonable schedule with this ~ portion of the project. The other thing missing from the schedule is financing time. Two months is the bare minium required. The real question is will we wait to go forward until financing is in place. This two month process has not started. We would proceed with excavation and parking structure if w~e have balanced budget, when the GMP is due on Sept. 15~'. We have lost nothing by getting the site clean. This option makes sense, but we would like to see other bids on this phase to compare with ~taton. Would like Pence/Kelly to price it out with their people at Willamette University if they c~n. We don't question that the numbers were analyzed reasonably. Curt, Dave and Kathleen will g@t one more bid to compare. Also try using Environmental Alternatives, Valley Pac~c Excavation. ' Hitesh will talk with Ken about setting up a meeting early next week with Scott and bviark to review financial models and build backwards the issue of financing vs. construction. Dan asked if this meeting could take place in Portland and he would like to attend. We can proceed with site preparation and then decide whether we go beyond this point. Dan will get information to both Leonard and Dave to work on footprints for building changes. Leonard will need to adjust to get square footage requirements for counry needs in the 140-155,000 sf range. Look at going 6-7 stories with a 20,000 sf footprint, rather than 25,000 sf. It was cautioned that you can't be higher than the gold man on the Capitol Building. 7 stories should be okay. The leasing people will like this arrangement better. Efficiency will go way up with a more centralized core and we will loose the long corridors. In the long run, maintenance cost is better as ~ well. The parking structure is killing the county. We are better off to reduce sf in th~ design. We would like to see the transit mall blend in. No one sees all the bus stations and shelters, but if they are exposed at street level to communiry, it could be very attractive to Transit. Other options of increasing the open space in the transit mall were also discussed. Also the use of a false wall toi create a plaza look with archways could be incorporated. It was recommended that we start with a more basic design and get our costs situated. It is easier to add to the project later on, rather than have to cut away at costs. Pence/Kelly wil~ look at both concrete or steel, whichever is most cost effective and price both ways. For Leonard this is a big challenge architecturally. It is not so much the current scheme that he is wed to, but the idea of how to treat a block in an urban area. His concerns are with options ithat are being responsible to the urban area and finding the right solution. Both MMDC and county 1~nderstand his concerns. Right now county knows we have $9.5 million for sure. The rest has to be approached under the same perimeters as any other business. The challenge is to meet the basic $quare footage needs and bring the costs down well below where we are today. Pence/Kelly asked that MMDC review the numbers they have presented today and if there are any problems, let them know. It looks fine, but needs some fine tuning; the inclusions, ~xclusions and assumptions; and work on the 280 structure. Pence/Kelly needs a layout from Leonatd on the 280 option. We need to establish a common language with the financing people as well. They need to be in the same frame of reference that we are. The biggest gap is rentable areas of the building. Errors have ~,,; been made and it is time to get them on the same track. Dan felt he could help close the gap next Page 9 of 10