Demolition Documents (compiled notebook)

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constructed at a later date than the other three block faces. The Board unanimously passed a motion supporting the stated recommendations with the addition that "funding of the streetscape fronting the private ~ development be reviewed in three years to determine the status and evaluate the City's continuation of commihnent." 'This item, as recommended by the Board, is included as item number 11 in the above listing of minimum elements to be contained in the intergovernmental funding participation agreement. Citv/Countv Meeting Discussions On October 6, 1998, Marion County Commissioners hosted a meeting with City Council to provide a status of the Courthouse Square project and overview of the request for Urban Renewal funding participation. During discussion, clarification of the elements and their estimated cost was requested for the Arcade/Pavilion feature fronting High and Church Streets. The estimated cost of this feature is identified in Attachment D, Streetscape Cost Estimates, Page 4. The feature is comprised of three elements - canopies $137,360; bridges (trusses) $52,113; and Arcade/Pavilion $461,256 for a total combined cost of $650,729. It should be noted that only a portion of the canopy costs apply to the Arcade feature fronting High and Church Streets. This feature has been recommended by staff and the Development Board for funding because it provides continuity of the urban streetscape at a critical location, consistent with the design guidelines recently established for the downtown core area. The project architect will present to Council at its meeting of October 12, 1998, a detailed explanation of this feature and an updated cost estimate. In recognition of Agency participation in the Arcade element, it is recommended that Marion County/Salem Area Transit assume the responsibility for the maintenance and repair of the streetscape improvements located within the right-of-way. Council members asked for the cost the City is currently experiencing in ~ maintaining the existing streetscape within downtown. There are a total of 16 streetscape improved block faces within the downtown core. Regular maintenance consists of weekly debris pick up, water washing 20 times annually, power washing eight times annually, bench refinishing twice annually, and landscape weeding/watering as required. This service is contracted by Shangri-La at a current annual cost of $42,540 or an average cost of $2,659 per block face. Repair of hard surface is conducted as needed to replace loose pavers and broken concrete. Repair requirements vary greatly from one block face to another. Construction method and material specifications have been modified to reduce maintenance in the block faces most recently constructed. Over the past five years, a total of approximately $25,000 has been expended in repair work. Drawing from the above cost experience, it is reasonable to project an estimated annual cost of $10,750 or more to maintain the four block faces around Courthouse Square. An unknown factor excluded from the estimate is the repairs which may be required from the heavy bus traffic over the drive apron and sidewalk entering/exiting the transit facility. Richa~d A. Hayden;~U~n Development Administrator ~ Courthouse Square Streetscape Funding 5 For Meeting of October 12, 1998