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Marion County Class Specification BulletinPage of >>> 3.Responsible for the coordination and management of elections in Marion County, including the oversight of ballot and voter pamphlet layout, design and printing: ballot tabulation, coding and testing; voter registration practices. Responsible for initiative, referendum and recall petition administration; jurisdictional mapping for state redistricting including local precinct and district boundary adjustments and district annexations. Coordinates mailings and conducts ballot tracking with the United States Postal Service. 4.Assists in the County Clerk's departmental budget preparation and implementation; determines and validates costs; tracks fees collected for and disbursements made to state and county departments; monitors budget expenditures; and administers the approved budgets for the County Clerk's department. 5.Responsible for preparing annual reports for the County Clerk supporting function costing, statutory reporting of elections costs to the Secretary of State, and jurisdictional apportionment and billing. 6.Responsible for oversight of record preservation, storage, protection and disaster recovery plans; the compliance of record retention and disposition schedules aligned with federal and state regulations; identifies and projects current and future needs in micrographics, digital imaging, and records storage. 7.Acts as program manager for the Federal Passport Application Acceptance Program; ensures acceptance facility and agent's conformance with federal laws, rules, regulations, and annual training requirements. 8.Responsible for negotiating and administering contracts for services, materials and equipment; determining cost feasibility of special projects and implementation of new programs and procedures within established guidelines set by the County Clerk. 9.Responsible for ensuring that the County Clerk's office is in compliance with federal and state statutes, rules and regulations; receives reviews and investigates citizen and agency complaints; conducts elector eligibility hearings and investigates potential election law violations. 10.Consults with county information technology department to develop, implement and maintain computer programs and database files used to store track and retrieve information on documents and records; researches new technology to improve process and system efficiency. 11.Consults with Federal/State agencies, and the County Clerk to analyze, interpret and apply state and federal statutes, legal opinions, and administrative rules. 12.Performs other work as assigned or directed by the County Clerk. MINIMUM REQUIREMENTS: EXPERIENCE AND TRAINING 1.Bachelor's degree from an accredited college or university with five (5) years experience in elections, licensing and records management, which includes at least two (2) years supervisory experience, which may be concurrent; OR 2.Graduate degree from an accredited college or university; AND 3.Three (3) years required experience in elections, licensing and records management with at least one (1) year of supervisory experience, which may be concurrent; OR 4.Any satisfactory equivalent combination of education, training and/or experience relevant to the position as determined by Marion County. SPECIAL REQUIREMENTS 1.Certified Elections/Registration Administrator (CERA) by the Election Center, National Association of Election Officials within 24 months of hire. 2.Preference will be given for a Certified Recording & Elections Administrator (CRA/CEA) by the Oregon Association of County Clerks (OACC). KNOWLEDGE, SKILLS AND ABILITIES Thorough knowledge of: Federal laws relating to election administration and recording privacy standards; https://agency.governmentjobs.com/marion/default.cfm?action=specbulletin&ClassSpecID=...8/3/2020