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<br />LEGAL SECRETARY 1 <br /> <br /> Classification #: 016 <br /> FLSA: Non-Exempt <br /> EEOC:06 <br /> <br /> <br /> <br /> <br /> <br />GENERAL STATEMENT OF DUTIES: <br />Independently performs a variety of responsible administrative legal support activities according <br />to established practice and procedures; performs related work as required. <br /> <br />SUPERVISION RECEIVED: <br />Works under the supervision of a Legal Assistant Supervisor, who assigns work, sets goals, and <br />reviews work for accuracy, completeness, and compliance with department policies and goals. <br /> <br />SUPERVISION EXERCISED: <br />Supervision of employees is not a responsibility of positions in this classification. <br /> <br />EXAMPLES OF DUTIES: <br /> (Duties may include, but are not limited to the following.) <br /> <br />1.Receives and transfers business calls on a multiple-line system; provides information; <br />transfers or refers calls to proper source; takes and delivers messages; schedules <br />appointments. <br /> <br /> <br />2.Greets the public and directs to appropriate staff. <br /> <br /> <br />3.Effectively operates specialized office equipment and performs simple maintenance on <br />office machinery; orders office supplies and equipment, and maintains inventory. <br />Distributes and processes mail. <br /> <br /> <br />4.Types/word processes a variety of documents including legal forms from handwritten <br />material into suitable formats; proofreads text and corrects for grammar, clarity, <br />punctuation, spelling, and format; performs data entry. <br /> <br /> <br />5.Effectively uses a variety of computer systems and software; retrieves and enters data <br />from a variety of documents into computer formats; identifies hardware and software <br />problems. <br /> <br /> <br />6.Performs basic math calculations; collects fees, issues receipts, and sends out overdue <br />notices. <br /> <br /> <br />7.Coordinates with court staff to calendar all court actions and the status of each file in the <br />pending docket. <br /> <br /> <br />8.Creates, retrieves from, and maintains complex and specialized filing systems; conducts <br />file and record searches; indexes and cross indexes records; logs documents for public <br />record; files case mail and case files; updates and purges files, cassettes, or tapes <br />according to department guidelines. <br /> <br />