Melvin Mark- Misc. Correspondence

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MELVIN MARK COMPANIES MELVIN MARK PROPERTIES • MELVIN MARK BROKERAGE CO. • MELVIN MARK CONSTRUCTION CO. • MELVIN MARK DEVELOPMENT CO. January 15, 2001 ~ til,~~~' Dave Hays Pence/Kelly Construction 2747 Pence Loop SE Salem, OR 97302 RE: Status of Courthouse Square Closeout Activities Dear Dave: The purpose of this correspondence is to give you Meivin Mark Development Company's perspective on the final closeout activities on the Courthouse Square project. As you are aware, our company's contractual relationship with Salem Area Transit and Marion County expired on the last day of 2000, but as I indicated to John Gremmels at our last construction team meeting, I wanted to establish our position as to the completeness of various closeout items. The following items are, to the best of my knowledge, still unresolved: i. tt Item #1: Permanent Certificate of Occupancy - The owners have not yet received a ~, ~y~ < permanent certificate of occupancy. In lieu of the issuance of this certificate, I have asked ~, ~° ~ Pence/Kelly on several occasions to obtain an extension on the temporary C of O. This has not ~ t s~ yet been done. At this point, the owners have been without a valid Certificate of Occupancy ~, i" since October 27. The singular unresolved mechanical inspection issue has been a topic of our construction team meetings since November 11. Item #2: Public Works Final Signoff - At the begimling of December, Leonard advised P/K that the city's Public Works department had requested a survey of newly installed catch basins before they would issue a final sign off. To the best of by knowledge, this issue has yet to be resolved. Item #3: O and M's - According to Leonard, the O and M turnover process is still incomplete. While Interface could have provided a more timely review of the mechanical and electrical O and M submittals, the time frame has been drawn out due to incomplete submittals. Additionally, I understand that the architectural O and M's are lacking in completeness, and the elevator submittal provided information on a hydraulic, rather than a traction, elevator. Item #4: HVAC Issues - Several miscellaneous HVAC issues have surfaced over the last six weeks. We understand that this is not unusual during the start up phase of a project, and Pence Kelly has attempted to be responsive as these issues surface. I would encourage you to stay actively involved in assisting the owners in the resolution of these recurring HVAC 111 SOUTHWEST COLUMBIA • PORTLAND, OREGON 97201 • TELEPHONE: (503) 223-4777 FAX: (503) 223-4606