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prepazedness planning. Each of these existing programs will be tailored to meet the specific needs of the Courthouse Square building. In addition to these administrative controls, several physical controls will be put in place. The following measures have been approved: - Access to the building will be limited by a key card locking system - CCTV (closed circuit television) has been installed at the bus mall and the entrance to the parking garage; the system will record 72 hours at a time, camera monitoring will be periodic - Employees will be required to display photo identification while on County property; visitors will be required to sign in/sign out at a reception desk and display "visitor" identification - A telephone paging system will be installed throughout the building which can be used to provide instructions in the event of emergency - Parking structure access will be restricted by use of a swinging gate accessed by key card - Public pazking will not be allowed in the parking structure - The elevator vestibule will be enclosed and accessible by key card only WHO APPROVED THE BUILDING WIDE PLAN? Departments provided input and reviewed draft plans, as did the Courkhouse Square Security Committee. The plan was also presented to the Transit District Boazd for approval. Risk Management then drafted a final plan. The Boazd of Commissioners approved the final plan in November 1999. SHOULD MY DEPARTMENT DO ANYTHING IN ADDITION TO THE BUILDING WIDE PROCEDURES? Yes. At a minimum, each department should evaluate its unique exposure to risk. Additional measures may be advisable based upon those risk factors. All departments (with the exception of those currently housed in the Courthouse) participated in a County security audit at the end of 1999/beginning of 2000. Final reports, including recommendations were sent to departments in May of this year. Although your department will now be housed in a different physical location, many of the recommendations made for your current location are "transferable." Risk management is available to provide resources and assistance to help yotu department identify its risk or recommend additional measures. COULD CHANGES BE MADE TO THE BUILDING WIDE PLAN?