BOC Files (Folders 1-3) - Laserfiche WebLink

Home Browse Search

.1~~ `,,'1j~~~1~1 ~ ~UII' ~~ ~~~~~ ~\\\\\~ ~//j`~~\ Marion County OREGON OFFICE OF LEGAL COUNSEL ~ ~~~ r~a~/1 ~ ~~~~ v ~ ~, r ~ V January 26, 1998 LEGAL COUNSEL Michael J. Hansen BOARD OF TO: Board of Commissioners COMMISSIONERS Randall Franke ,! r~~~~ Mary BePearmine FROM: Mike Hansen, Legal Counsel 1 Yv r< ASSISTANT LEGAL ~: pro ect Mana ement A reement with Addendum ~ V couNSE~ .1 g g ( ) Bruce T. Armstrong Melvin Mark Development Company Timothy T.A. Jensen Gloria M. Roy )ane Ellen Stonecipher ISSUE: Shall the Board of Commissioners approve and execute an agreement for project management services for the Courthouse Square Project, including an Addendum, with Melvin Mark Development Company? BACKGROIJND: On May 8, 1997, Marion County and the Transit District requested proposals for project management services on the Courthouse Square Project. Construction was expected to begin about September 1, 1997. Several firms submitted proposals. After interviews and evaluations of the proposals, Melvin Mark Development Company was selected, effective June 1, 1997. The basic fee for managment services was proposed at $437,500, plus expenses up to $25,000. While negotiations were under way to finalize a contract, Melvin Mark Development Company began examination of the project budget and design. It was determined that the cost of the project was greater than anticipated, and that redesign of the project was necessary to improve utility of the building components and to reduce overall cost of the project. Melvin Mark undertook this work at the request of Marion County. The RFP provided that the scope of service may be modified as part of the final contract terms. Project Coordinators for Transit and the County have completed negotiations with Melvin Mark Development Company. Attached is a form of agreement presented to the Board of Commissioners for approval and execution. The basic terms of the contract change the start for construction management services to June 1, 1998. The parties still contemplate a twenty two month construction schedule. The fee for construction management services remains the same. Should the County and the Transit District not proceed to construction, the main agreement can be ternunated on 60 days' notice. An Addendum has been added to the contract for $225,000, plus expenses up to $10,000, for the additional services from June 1, 1997, through May 31, 1998. The key services include assistance with redesign of the project, 530 Center Street NE, Suite 312 • Salem, Oregon 97301-3670 •(503) 588-5220 • Fax (503) 373-4367