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--___.-~_.- <br />1~larion Count,~ <br />OREGON <br />SUPPORT SERVICES <br />DEPARTMENT <br />BOARD OF To: Marion County Board of Commissioners `~ <br />COMMISSIONERS q~1 <br />Patti Milne Via: David Hartwig, Support Services Director ~ <br />Mike Ryan <br />Randall Franke <br />F.r . illy F. Wasson, Project Manager, Courthouse Square <br />INTERIM COUNTY <br />ADMINISTRATOR Re: Clarification of Project Manager's Change Order/Contracting Authority <br />Jeff Davis <br />DIRECTOR OF <br />SUPPORT <br />SERVICES <br />David M. Hartwig <br />Issue: <br />Teiepnor,e: Shall the Project Manager be delegated authority to approve change orders on the <br />(503) 589-3295 Courthouse Square construction project? If yes, then what are the parameters of <br />~-r: that authority? <br />'503) 588-5495 <br />~ <br />(503) 588-7951 <br /> Background: <br />~ivisioNS: In the attached memo from Mike Hansen, Legal Counsel, to the Board dated <br />Business Services <br />Facilities <br />October 27, 1998 and approved in formal Board session on Oct. 28, 1998 the <br />Human Serviees County Board and SAT Board delegated to the respective project coordinators <br />Information Systems <br />Risk Management <br />(Billy Wasson and John Whittington) authority to approve change orders for the <br /> project (4.5 (iv) p.10-11). <br />Subsequent to that approval the Transit District developed and submitted a project <br />management plan to the Federal Transit Administration (FTA). The section of that <br />plan that relates to change orders is attached for reference. <br />It is a well accepted fact that some change orders, due to the nature of the <br />construction process, are very sensitive to timely decisions...some on the same <br />day as the issue arises. We placed in the Contractor's draft contract an expectation <br />of a five (5) calendar day turn around on change orders. We therefore need a <br />process that provides for speed but at the same time provides for accountability of <br />the project coordinators. <br />Recommendation(s): <br />1. That the current Board approve the delegation as contained in the IGA <br />approved in Board session Oct. 28, 1998. <br />~~ <br />~ Printed on Recycled Paper <br />Reduce Reuse Recycle Recover <br />3150 Lancaster Drive NE • Salem, Oregon 97305 <br />www.open.org/marion <br />