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Courthouse Square Manager's Meeting <br />March 19, 1997 <br />Present: Randy Curtis, Elyn Lyon, Bob McCune, Dan Wilson, Laurie Steele <br />Lease Update: Randy opened the meeting with discussion around the Annex (Best <br />The lease was signed yesterday. The agent for the owners is Frank Dunn, of Portla <br />contact person to notify and coordinate any improvements, access or maintenance to <br />The lease requires that they certify that everything is in good working order prio <br />Occupancy: Randy has become aware that the employees moving to the Annex have som <br />concerns around the environment, as compared to their current office space. He is <br />employees on weekends and whenever they recognize him, with questions around the m <br />are concerns about allergies and the air quality in the Annex. Part of the concer <br />it, is that the majority of the employees moving to the Annex have no understandi <br />new environment will be like. Randy asked that this staff become more proactive t <br />customers needs. <br />Randy has told the department heads that we will continue to make improvements to <br />environment after they move in. Our immediate concerns are signage, data, teleph <br />security, the leaking roof and necessary occupancy improvements. Three employee i <br />identified. They are painting, lighting and carpeting. <br />Painting: Randy would like the looks of office space to be improved as much as pos <br />Departments will be encouraged to bring in whiteboards, bulletin boards, pictures <br />improve the space. The parameter of the interior, which is unpainted, will be pai <br />ACTION: Bob will coordinate with the painter and get an estimate to Randy. <br />Liqhting: Many of the lights are burned out. Randy will look at the details of ou <br />thinks it is our responsibility to replace the light bulbs. If we can get the key <br />will have maintenance replace the lights bulbs next week. Once the light bulbs ar <br />go through and check the light levels. <br />Carpeting: Bob has instructed Bruce to get three quotes and to arrange to have th <br />cleaned. <br />If we can prepare employees for some of the problems they will encounter when they <br />into the Annex, they will be able to start looking for solutions. <br />A related issue is the salvage and use of all the equipment, furniture and fixture <br />behind in the buildings on the Senator block. Departments should not be leaving <br />furnishings, thinking they will have new furnishings in the new structure. To kee <br />