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whatever useful furnishings and fixtures that we can salvage will be used in Court said that this may not have been fully communicated to the departments. One of the reasons the move to the Annex is becoming a sensitive issue is that the feelings around HR and Administrative Services going to the fifth floor of the Cou decision was made, we were planning on leasing the Fox Building. There was a spac Risk Management offered to share their space with General Services. When the Fox and the Best building became the next most suitable space, there was still not eno General Services. Randy asked his staff to give some extraordinary service to our when they move in and in the months that follow as issues emerge. Elyn suggested inviting more employees to tour the Annex space. More employees w see the space and look at the floor plans to see what they have to work with. It that Elyn and Dan go to the departments and help facilitate staff ineetings to disc the layout of the Annex. Kier has been working with the managers to determine wha supplies are going out the Annex and how the break room will be set up. ACTION: Elyn will arrange another tour of the space next Thursday, 3/27, and i employees to walk through. Randy asked for another general meeting where we go back to the customer to talk a issues, further refine the plans and ensure/identify someone in each department wh care of the employee issues. Parking is also going to be an issue. Randy suggest Strickland be our "in house" person to coordinate building issues and maintenance. not have individual thermostat settings. This will have to be coordinated at the equipped with a portable thermometer to check variables throughout the building. Mr. Dunn is responsible for turning the keys over to us, which is scheduled for 3/ expect a problem, but we need a continency plan in case we cannot get the keys. T employee who has a key to the building, if we are unable to get the keys from Mr. make contact with this employee this week. With a signed lease, it may be possibl from her. ACTION: Bob will contact Mr. Dunn to make arrangements to get the keys. Electrical: There is some preliminary demolition to be done in the Annex. Bob is r phone technicians and electricians to start in the Annex this week. They need to and do the electrical pre-work. Security issues were discussed. Once we have access to the building, we will be r Other: Dan reported that one process that the Annex will have to go through a with the county for occupancy. ACTION: Bob will contact Community Development and ask for a waiver for the $3