Meetings Steering Committee(Folders 1-2)

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~C~~L01~/1~~) ~#L i S 1994 Masia~, c;~,;r~ ~r DOWNTOWN FACILITY SUB-COMMITTEE B~AR~ CF ~Q;,rr;,;;;~~•,;-;;C July 6, 1994 The following points were brought out at the meeting: The Clerk's office is now at a location outside of downtown. Operations will be evaluated over a period of tiine to determine if a downtown location is required. Court services of the Sheriff's Department will require 2,968 square feet. There may be a statute that requires the Sheriff to be located in the Courthouse. The City of 8alem has not responded to the question~of whether or not they feel some efficiencies could be gained °through joint occupation of county buildinqs for administrative or data center purposes. At this point it does not seem that any efficiencies will be possible. There may be some deed restrictions on the land the Courthouse is on. These are being checked out to see what limitations may be placed on the use of the land. There was considerable discussion on what additional information the subcommittee will need prior to the next meeting. We will need to know the following: The cost to make the existing Courthouse secure for court purposeS. The cost to remodel the existing building if it is to be used for: Court purposes Administrative purposes The cost to seismic retrofit the Courthouse and what will trigger the need to retrofit the building. There are several people housed in the Senator Building. We need the options available to relocate them. - The subcommittee decided fo look at building new buildinq(s) to accommodate growth rather than to lease space. The rationale is: Space may not be available to acoommodate the number employees involved. The Senator Building will need to be torn down, thus requiring space for over 200 employees. The public can best be served through a more centralized operation.