Demolition/Abatement Constracts (Folders 1-2)

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Chapter 4: Methods of Selection http://www.fta.dot.gov/fta!library/admiaBPPman/sect 40.htm • If determined necessary, an opportunity is provided (through a pre-bid or pre-proposal conference) for prospective offerors to meet with procuring agency officials to get answers to questions prior to the submission of the bids or initial proposals. • A reasonable amount of time is provided prospective offerors in which to prepare and submit their offers. • Rules are normally provided that specify treatment of offers that are submitted late. • Award will only be made to an offeror determined to be "responsible." Differences between the Methods of Procurement - The competitive proposal procurement method differs from the sealed bidding process in that: • A complete, adequate and realistic specificationor purchase description allowing for competition primarily on the basis of price alone may not be available. • The contract awa.rd amount, whether a firm-fixed price or some type of cost reimbursement contract, can only be deternuned on the basis of costs of the contractor derived from a negotiation process. • Discussions or negotiations may be needed to address technical requirements as well as proposed cost or price aspects of the offeror's proposal. Discussions may be conducted with one or more offerors who have submitted prapasals. • An opportunity may be given to revise proposals and to submit a final proposal at the completion of the discussion phase of the process. 4.3.2 Common Elements of Solicitation Process 4.3.2.1 Advertising and Publicizing $olicitation UIREMENT § 8. a of FTA Circular 4220.1 D requires that all procurement transactions be conducted in a manner providing full and open competition. ~§ 9.c. of FTA Circular 4220.1D requu'es that invitations for bids are to be "publicly" advertised. ~§ 9.d of FTA Circular 4220.1D requires that requests for proposals are to be publicized. State law requirements are sometimes more specific as to the content and manner of advertising, particularly when using the sealed biddin,~method. DISCUSSION IFBs and RFPs must be pubiicly ad~-ertised and publicized (respectively)_but the precise manner and content is at your discretion withifl your state law requirements. While the major tocal newspapers in your commercial community are the most commoaly used media, varying procurements will dictate varying media and varying notice periods to most cost-ef'f'ectively notify I1 of45 O1/10/97 13:09:26