Demolition/Abatement Constracts (Folders 1-2)

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d"Third part~contr'acP' refers to atry pia~hase ocder or oonh-act awarded by a~-antee to a vendor or contractor using Federal financiel assistance awarded by FTA. 7. GENERAL PROCUREMENT STANDARDS APPLICABLE TO THIItD-PARTY PROCUREMENTS. a Confonnance with State and I.ocal Law. Grazitees and subgrantees shall use their own procurement procedures thet reflect applicable State and lacal laws and regtilations, provided that the procurements conform to applicable Federal law, including the requirements and standards identified in this circular. b. Contract Administration System. Grantees shall maintain a contract administration system that ensures that contractors perform in accordance with ihe terms, conditions, and specifications of their contracts or purchase orders. c. Written Standards of Conduct. Grantees shall maintain a written code of standards of conduct governing the perfonnance of their employees engaged in theaward and administration of contracts. No employee, officer, agent, immediate family member, or Board me~nber of the grantee shall pariicipate in the selection, award, or administration of a contract supported by FTA funds if a conflict of interest, real or apparent, would be involved. Such a conflict would arise when any of the following has a financial or other interest in the fum selected for award: (1) The employee, officer, agent, or Boerd member, (2) Any member of his/her immediate family, (3) His or her partner, or (4) An organization that employs, or is about to employ, any of the above. The grante~'s o~oers, emplayeess, agents, or Board cr~nbeas will ~ither solicit nor accept giRs, gratuities, favors, or anything of monetffiy value finm ~ntrad4rs, potential cac~tract«s, or parties to subagroements. Grantces may set minimum rules whcre the financial interest is not substantial a tbe gift is en unsolicited item of nominal intrinsic value. To the extent pennitted by state or local law or regulations, such standards of conduct will provide for penalties, sanctions, or other disciplinary action for violation of such standards by the grantee's officers, employees, or agents, or by contractors or their agents. d~ns~ain~ Most Efficieni and Ecoc~omio P~a~chase. Grantee procedures shall provide for a review of proposed procurements to avoid purchase of unnecessary or duplicative items. Consideration should be given to consolidating or breaking out procurertients to obtain a more economical pw~chase. Where appropriate, an analysis will be made of lease versus parchase alternatives and any other appropriate analysis to determine the most economical approach. e. Intergovenunental Procurcment AaT+eements. To foster greater oconomy and efficiency, grantees are encouraged to enter into St~te and locai intergaveitunental ageements for procurement or use of common goods and services. The requirements end standards of this circular apply to proc~rements enterod inW under such agrcements using FTA funds. f. Use of GSA Schedules And Exoess Or Swvlus Federal Propert~Once GSA develops procedures, State and local grantees may use Federal supply schodules {FSS) of GSA for the procurement of cxitain goods and services, 40 U.S.C. Sec.167; 481(b). Price lists will then be available fio~n GSA and may include an administrative fee for GSA in the price of items on the schedule. Grantces must coniad GSA f~ guidance on using the GSA supply schedules. Grantees are enconragod to use Federal excess and swplus propcrty in litu of purchasing new equipment and property, whenever such use is feasible and red~es project costs. g. Use of Value En~g in C'~nx~an Contrgcxs. Grantoes are encouraged to use value engineering clauses in convacts for conswction projects of sufficieni size to offer reasonable opportunities for cost reductions. Vatue engineering is a systematic and creative analysis of cach contract item or taslc to ensure that its essential function is provided at the overall lowest cost.