Transit- Meeting Agenda (12/18/1997)

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~ Director Kelley said that "resigna6on" may be the wrong word, and "reassignment of duties" by the General Manager is more appropriate as was reflected by her discussion at the Marion County Board of Commissioners' meeting in the absence of President Carabailo. President Caraballo said Mr. Andersen-WyckofPs memo names it as a resignation as Project Manager of Cou~thouse Square. Di~ector Towslee said there has been a reassignment of duties, but Mr. Andersen-Wyckof~s memo does say °resignation as P~oject Manager." The Motion r~assed as follows: AYES: Campbell, Caraballo, Swenson, Towslee, and Wieprecht (5) NAYS: Kelley (1) ABSTENTIONS: None (0) A~SENT: Newton (1) Director Kelley said she felt that in the n.ish of things happening the word "resignation" probably was not taken out of the subject line at the top of the memo at the initial discussion and prior to the discussion with the DistricYs Legal Counsel. President Caraballo asked Mr. Andersen-Wyckoff if it were necessary to take action on the authorities the Board granted him for negotiating individualized contracts and actions the Board subsequently took for all of those activities. Mr. Andersen-Wyckoff said he did not believe that was necessary because all of those have already been executed and there are no further executions taking place. He said, however, that he thought it would be appropriate for the Board to accept that Mr. Whittington will report di~ectly to the Board of Directors on the Cou~thouse Square issue. At this point President Caraballo said he would like to fonnally appoint a Board Subcommittee to deal with Courthouse Square matters and liaison activities with Marion County. Since Director Wieprecht is already the Board liaison on the project, he asked him to take the leadership of the Subcommittee. He then appointed Directors Kelley and Towslee to the Subcommittee. The Subcommittee will work with City and County officials on the project attending meetings and representing the interests of the District on these matters. Director Kelley referred to Attachment A, the page titled "Marion County & Salem Area Mass Transit District Courthouse Square Project: Development Team°, and noted for clarity that the title for the DistricYs members in the box titled "Intemal Staff Team" should be changed to "Transit Members" omitting the reference to the Board. Mr. Andersen-Wyckoff said that because that is a draft there was a great deal of work done on that this moming by the CountylTransit's Intemal Committee. It was determined that at least for that working body it only allows that Director Wieprecht and Commissioner Franke, as their respective representatives, can sit in on those meetings because they are technical intemal meetings. That needs to be made clear that if and when there is the need for the use of a subcommittee then the appointments just Minutes of the Board of Directors Special Meeting Salem Area Mass Transit District 32 December 4, 1997 - Page 2