Development Team Meeting Notes (96-99)

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city won't pay for fee designs. We may try and cover some soft costs as added line items, so the city has option to accept or modify the costs. Dave was cautioned against putting add-ons to his ~ bid items. City has records for permits based on certain dollar values and they can check these numbers. It is best to put a total project contingency as a line item up front. The city staff is familiar with this process. R.G. interprets the city's opposition to soft costs not tied to architect fees, but more to the project management type fees. It is best to list items with a sub-total and then add soft costs as line items and then a total contingency amount. You may address project management fees as design consultant fees in a line item. All fees will be coming from Urban Renewal funds, which has two sepa.rate funds to draw from. Randy noted that the city may require a copy of the complete project budget showing streetscape against the rest of the project. We need to be ready to go on September 1 with a streetscape budget for the city. It is an opportunity for political positioning with the city council. Ra.ndy stated that by September 1 the project budget should be at $34 million, and the city approved streetscape when project was at $33 million. We are still a good six weeks away from presentation. Building Systems Because Randy and Bob needed to leave for another meeting, the next issue covered building systems and the number of risers requued. Byron and Leonard aze aggressively working on this aspect and need to get a feel for phone needs, punch throughs, electrical panels, etc. Since the county is planning on using their own phone system, we need input for areas for openings, and expectations for electricians with regard to both phones and data lines. We are planning this area now. It was recommended that Bob set in on the regular Thursday morning mechanical and electrical meetings to provide necessary input to put together the package for wire management. ~ Randy and R.G. aze assuming this work will be covered in the TI's costs. Transit would like to join county's system. Bob needs to work with Tom at Transit on compatibility for both systems. Consideration needs to be given that floors 2-3-4 will ultimately be occupied by county and transit and any future county/transit expansion area will need to be able to convert to the county-owned equipment at a later date. Bob said the county needs something with easy access as data technology has changed 3 times in the past 12 years for county. The mechanical and electrical meetings will need to include issues of security on their agenda as well. Acoustical/Vibration Copies of a proposal by Altermatt Associates for acoustical consulting services was handed out to team members. Is there a difference in rigid frame and sheer wall in vibration? It all depends on what you do, and what you could end up with is a combination of techniques. It was agreed that the direction is trying to save money and not be motivated by flexibility of design. Altermatt's proposal needs to wait for a decision on whether we go rigid frame or sheer wall. Permitting Everything is narrowed down, but water metering, fire connection, and storm sewer are the only three out. Dave just received the drawing on the sewer relocation today. Rick might want to come down for this one as negotiations may be involved with existing systems. No meeting has been set yet. ~ Structural - Post Tension vs. Conventional Reinforcement The heavy load areas are identified. Leonard has punch out for future stairs and heavy load areas on agenda for next week's mechanical and electrical meeting. It is still a good idea to put Page 8 of 9