Development Team Meeting Notes (96-99)

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~ { with Public Works on county standards in recent project. We need to define goals for allowances on the TI's. We need to work towards being conservative in the shell and ceiling plans throughout the building. However, we will need to look at public lobbies and the hearing room receiving different treatment. ~ Discussions ensued regarding what the TI allowance will buy us. The Architect will work with Randy and RG to set guidelines for TI's. County expressed a desire to have limited input from County Departments regarding their new office space. The physical layouts of some Departments need to be close to each other. It was decided that guidelines need to be set up ~efore the Architect will meet with County Departments. Randy and RG reported that each department has been given more space than they need in order to give architect flexibility in the final structural layout of office space. After July, the architect will allocate more staff to specifically work in the area of space/office layouts. The private retail space will not be affected at this time. Randy and Dan will be meeting on status report for pre-leasing of the retail space at a later date. Alan stated the game plan will be to deal with the bigger picture on front end, and then begin to ad more detail as the schedule progresses. Randy is working on an option for County to deal with handling over- budget costs for TI's. Once a basic TI allowance is established with standard amenities, if the Departments want more options and they have the ability to add these costs to their budget, the extra costs will be paid by each department. They will have a two-year timeframe to deal with working these costs into their budgets. Both County and Transit are looking at set improvements in their office areas. As far as technology TI's, County has the capacity to do most of wire for data and telecommunications. It was recommended to get Liz from CCTV involved early on as a resource in equipment placement for the hearing room. There are benefits to looking at planning ahead for the technology aspects of the hearing room, even if the equipment is not available ri~ht now. County and Transit will schedule meeting to start preliminary discussions with the architect on use of space, what options are available, as well as the relationships of areas. Architect is also in the process of upgrading their systems allowing networking capabilities in their office. Pence Kelly is anxious to see drawings. The goal for the project will be to use standardized components throughout the building and not to sacrifice structural integrity if there is a need to cut dollars. If using standardized components in the design it will be cheaper for Pence Kelly to build. Discussions turned towards the project layout and Leonard brought in some of the drawings that have been completed to date. The group went through each of the designs. There are no changes to the ground floor at this time. T'here was a question on the decision to expand out into the bus mall area. Dan does not have a tenant at this time. It is best to leave as undeveloped space now, with future expansion capabilities to add all four levels later if need arises. We could get about 3,000 square feet on ground level comer retail and then up to 7,000 square feet on the upper levels. The parking structure is still looking at two levels designed exactly the same with more spaces on lower level. Discussions centered around lowering height of structure to save costs. 'There are 180 spaces on level one and 185 on the second level for a total of 365 pazking spaces. The lower level is 8' 8" and the upper level is higher and lower with drainage built in. County also has another parking structure across the street to handle their parking needs. The conversation then centered on positioning of elevators. Will the north elevator be going all the way to lower level? There are three elevators and a stairwell up to the second floor currently in the drawings. Discussions centered azound any savings by not putting the north elevator all the way to the bottom floor. It was also noted that the drawings of the parking structure did not reflect the earlier designs and discussions of having the parking located in the corner of the Chevron site (southeast corner), which will be excavated anyway. Leonard will look into revisiting the original parking layout and what needs to be ~