Development Team Meeting Notes (96-99)

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together information to get the ti's firmed up ~r Discussions were held involving doing a whole project design before the project is put out to bid by the contractor. This option would cause a delay to the first of the year before we would get to a gmp. Also discussed was the possibility of doing it in packages working first with the parking structure and using available funds to deal with this phase and then have the bond sale. There were issues concerning digging a hole in the ground, water conditions, starting parking structure and then running into problems. There were also concerns about going over budget and handling redesign cost. It was mentioned that all parties need to work together through the process. The question raised of preparing a gmp based on design development drawings, versus gmp based on 100% working drawings, what magnitude are we looking at? Curt responded 5-10%. Dan added it would kill project based on budgets. The architect would love to push the date for having design development drawings available to the general contractor back to 7uly 1. If Pence Kelly allows 4 weeks for bidding, it would be August 1 and then a gmp would be available 15 days later. With a 4-6 week delay we could get a firm construction cost versus a rise in interest rates. Which would be the lesser of two evils? If we miss the August/September construction start date are we delayed until nezt summer? Curt felt the timing of the start of construction would not be a big issue. ~, In meetings between Pence Kelly and Arbuckle Costic, the issue of waterproofing the basement has come up. De-watering needs to be engineered now before construction starts. We have been told by the city that the storm sewers can't handle the water that needs to be pumped out. Investigation into this issue needs to occur now before we start. Further discussion ensued regarding impact of de-watering and going into a heavy rain season with a hole in the ground. There are several issues at risk once the project gets underway. The county will have a backend problem with their 2 year lease for their annex building. This is not a major concem for County at this time, but the bond sale and time schedule more critical to us. A question was asked of bond counsel regarding the degree of risk, certainty, and market place, which has more impact? The response was it is impossible to tell. Ed asked if we were to move to a September 1 start date would that give Pence Kelly more time for documentation to provide a more refined gmp on the parking structure working plans and shell working plans? Could we have a fixed price for the parking structure and a more refined gmp on the shell? Curt responded yes, but won't have all the details. Mark asked if there could be 100% drawings and a fiaed price contract by August ~ 1? The response was no. The county needs a total cost maximum for the project 3