Development Team Meeting Notes (96-99)

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we were ready to move a department on Tuesday, it may be necessary to go ahead with the move. ~ ACTION: Elyn and Dan will meet with a representative of Fiscal to prepare them for some of the possible vanables and to find out if Community and Fiscal need to move on the same day. They will try to deternune if Fiscal can be moved in the middle of the week. Randy asked Elyn to use this meeting to discus the conditional use microwave process. He wants Community Development to understand that we need their cooperation. Dog Control: Dan has visited the new site for pog Control. He will get a floor plan to Marvin. Lease Updates: Randy briefed the group on the status of the leases. Dan Berrey will draft the lease for pog Control with tax exemption. Randy has rewritten the statement. Dan now has the correct language for the lease agreement. The lease on the Best building, now known as the Marion County Annex, is proceeding and we are trying to take possession around March 20. The lease is fairly expensive. The cost per square foot is around $1.20. We will spend somewhere between $150k -$200k to move in. We will not charge the departments more than $1.OOsf. The exception is Public Works, who will pay the full cost, $1.20 sf. They will also purchase the phone switch. When they move into their new building, we might lease a switch for them and when the all departments move out of the Annex, return the purchased phone switch to Public Works. Bob McCune will do a cost analysis to deternune the best way to do this. Public Works is making the same deal on the microwave tower. They will purchase it and charge us a monthly fee. They have plans to use the microwave at another location, after we vacate the building. These agreements are beginning to bring the costs down. Randy is not prepared to say that he is not going to charge departments who are not on site for storage space. ACTION: Bob and Elyn will do a calculation for Randy on the amount the departments will be paying in rent and the final cost of the move. This will be combined and charged against the project. Second, they will determine the amount of the subsidy that will not be paid by the departments occupying the building. This will also be charged against the project. Senator Building Keys: Each department will keep a master key after they move offthe block. When the buildings come down these will be turned in. It was suggested that we may be able to rekey the Medco locks and use them in the Annex. ACTION: Dan will deternune if these locks can be used at the Annex. Signage: Randy reported that we need to address signage for the Housing Authority entrance to the Annex. It there are problems, it may be necessary to cut a door on the front of the building for their customers.