Development Team Meeting Notes (96-99)

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Richard's group shouldn't be required to work "in the basement". We are limited by height limitations (lowest point 8 feet) in the parking structure. We will keep this as option if needed. ~ Currently there is not a plan to move Facilities Management into the new building. ACTION: Richazd needs to be prepared to meet with Transit about combining mail/copy center services and come up with a proposal later on in the process. Elyn has a meeting scheduled with the relocation agent tomorrow morning. Bob asked how many square feet are we looking at in the new structure and how many people? The project is 178,000 gross squaze feet (28,000 gross square feet is retail), not including transit mall portion. If County is doing phone service in the new building, what do I have to do to extend courthouse service to new building? Facilities Management will try and recoup some costs in Annex switch recently pwchased by possibly reselling. We also need to be able to take care of county and transit capacity and any county growth. After Randy left the meeting, a few items were discussed regarding past action assignments: Mailboaes: Richard will check into purchasing 3 mail receptacles for the Annex. Elyn will check with the parking lot owner on ability to set 2 in concrete in parking areas. Bob will check on attaching one to the wall with the building owner. Fencing: Public Works has requested fencing off an area to provide a secure area for their ~ vehicles. At previous meetings, it was determined that each department will be responsible for covering costs of securing vehicles. Richard will work with Public Works on maybe sha.ring this expense to provide security for their vehicles as well. Also need to check with compliance for fire codes before this is done. Conference Room in Warehouse: Discussion was held on moving the conference room that Housing Authority uses for their public meetings (50 people) each week. The copy center has to shut down for 1-1/2 to 2 hours because of noise. It was decided that they will try and work axound this problem and Dan would look at an alternative site in the wazehouse and/or try and buffer if possible. Certificate of Occupancy of Anneg: This certificate will be issued when Mike is done with all inspections. Vending Machines: All vending machines must go through the Blind Commission or get their agreement to add any new ones (i.e. quarter candy machines). Need for additional space in Warehouse?: This is an unknown item at this time if they will require more space at a later date. Meeting Adjourned ~ Page 4