Development Team Meeting Notes (96-99)

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Courthouse Square Manager's Meeting ,~.~~ 5/21/97 ~ Present: Randy, Elyn, Richard, Bob, Dan, and Peggy Randy opened the meeting discussing the proposed space allocation for Stores/Mailroom in Courthouse Square. They will be located on the 2nd floor of the north wing on Chemeketa. Purchasing may reside in this a.rea as well or be located elsewhere. A freight elevator from the 18` to 2nd floor only has been added to the plan for the exclusive use of Stores/Mailroom staff. Update on Sewage Clean-up Randy asked for an update report on the sewage clean-up costs of the Liu Building and whether the County was handling this or if Dan Berrey's office would be doing it. Elyn spoke with Dan and it was suggested that we submit sewer clean-up costs at the same time the environmental clean-up costs are completed and do everything at once. Dan is still the agent on the relocation portion of the project and he will handle this piece as well. Discussions were held about putting Mr. Liu on notice regarding the sewage clean- up costs. He was aware that there would be environmental costs, but not sewage clean- up charges. ACTION: Elyn will work with Dan and make sure that Mr. Liu is notified of costs for ~, sewage clean-up as soon as possible. (Mike Hansen will be writing this letter to Mr. Liu.) MARION COUNTY FAIR Randy received information from Sue McCracken regarding the upcoming Marion County Fair (sometime in 7uly) and the possibility of having a display for the Courthouse Square project. We are looking at having the model, plans and/or drawings available and possibly a couple of brochwes, one targeting retail office space for lease. This could provide us an opportunity to market retail space for lease and possibly finding an investor to buy approximately 20,000 square feet of e~ra retail space. ACTION: Peggy will be our contact person and will work to coordinate this joint effort with Transit and Dan Berrey. FLOOR PLANS FOR COURTHOUSE SQUARE Randy has had a brief ineeting with two azchitect interior designers from Arbuckle Costic last week. The plan is to set up a meeting (approximately 1 to 1-1/2 hours) sometime next week for department representatives from all the depa.rtments moving into Courthouse Square. We will discuss the layout of space, department needs, budget issues, adjacency requirements, etc. Randy has already gone forwazd in this process by providing the architect the e~cisting space (square footage) of each department and how ~ Page 1 of 3