Development Team Meeting Notes (96-99)

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It is clear, from these discussions, that COP's aze very valid and the concept that will provide greater ~ savings that if we had just gone with private financing. No one has withdrawn from the process based on these discussions. The FTA time limitations do not allow Mary - NACO meeting with Hatfield's staff, the timeline is crucial, working with Hatfield's staff, the lack of timeliness expressed by Eugene, and the need to have Hatfield as a broker RG stated that this does not allow the time to rebid and both of the respondents were within the RFP Bill Frey, prevailing sentiment is that we don't rebid, and the transit board is awaze that it is going to be very tight. Richard Hayden, asked what are the next steps in Transit's filing. RG has not received the final response from FTA. The grant allow us to hire architect and developers. Assumption that the documentation that has already been submitted meets the requirements. Environmental assessment has already been heard and is completed, are waiting to hear what further information has to be submitted Mary - changed the playing rules by changing, and both of the developers are willing to continue based on that criteria and new stipulations. They did not make the changes but are willing to work with those parameters. ~ Randy- we could rebid at a future date if the scope of the project were to change significantly during the process. Randy stated that in all of the public projects he has been involved with,...normal architect, voters, specifications, bid...change orders add to the complexity and there are constant changes in the middle of the project. The uniqueness is that the developer is part of the team from the beginning, refened to SABA's value engineering concept, a partnership between the architect, developer and client. The concept of having the entire team identified at the beginning. Bill Frey_ prior experience in completing projects using this process. Prefers this method and considers it a great way to do business. Richazd- acknowledges this and stated that we in government are not accustomed to this method. You can build value engineering into the process and design the relationship that cost saving become a benefit to all parties. (6) Randy stated that there has been discussion about whether it is appropriate to give full partnership status to the developer. a two step process, an interim agreement, which would hold for the ne~ couple of months and full partnership status would not be attained until all the funding is secured and the relationship is firmly defined. Need to identify the third party RG stated that the charge from the BOC was to move forward and select a partner, not decide on financial and architect plans, but use these pieces of the RFP for the selection of the proposer (not ~ proposal); then sit down and define the project.