Development Team Meeting Notes (96-99)

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the Courts. The Courts are growing and are going to require additional space. The Board, the Hearing Room, Facilities Management and the Clerk's Office are going to have to move and in a relatively short period of time they will be looking for space. ~ Ann questioned if there has been discussion as to the 911 center being included. RG responded that this is not feasible or something they want to do. Dick asked if he understood the progression of the project is that as soon as a developer is selected, we then enter into a fixed price contract, and follow that contract. Randy responded that is the scenario he is expecting. We will enter into an agreement in the next few months, possibly by October 1 st. Dick expressed that in his prior experience, the difficulty arises when you encounter change orders. This is when the fixed contact becomes so important. It may be that conditions are placed on the development. David asked how many RFP's were sent out. Randy responded that forty were sent out. He had anticipated between three to five proposals. Ann questioned what happens after next week's selection/interview meeting if the general feeling is that neither of these developers are the right partner. Randy responded that we are under some time constraints. We want to proceed and need an additional partner. He asked that the group focus on identifying a partner in next week's meeting. ~. Bob Speckman asked if staff has gone through the proposal and identified fundamental needs. Randy responded that he is comfortable that staff has addressed all of the needs. He gave the example of the 250 parking spaces that are needed to accommodate the County, Transit, and the Council of Governments. The proposals include far and above what the current needs are. 350 parking spaces can be put underground. This was not identified in the RFP. He added that a lot of people are going to have opinions on the project and we will continue to solicit opinions. Randy Franke added that he likes the idea of underground parking. Dick asked if an environmental permit is necessary for more than 350 spaces. RG responded that 350 would be considered minor, but over 350, will require a variance. The intent is to make the project transit friendly. DEQ issues will be raised. Ann questioned it there is the possibility of environmental pollution on the block. Randy responded that there is and the County has identified it. Tanks have been removed from the Chevron property, and sub-surface pollution remains. Because of this, underground parking makes sense. Excavation will remove the contaminated soil. He added that there are always surprises. Several inspections have been already been conducted. ~ RG res onded that an environmental im act stud has been done. The ro e has been given a clean bill, P p Y P P riY and an Environmental Assessment will be submitted to FTA.