Development Team Meeting Notes (96-99)

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~ COURTHOUSE SQUARE DEVELOPMENT TEAM September 18, 1997 2:15 p.m. ~ Conf. Room B Risk Management Present: Craig Lewis, presiding, Byron Courts, Melvin Mark Companies; Randy Curtis, Ken Roudybush, Marion Coumy; R.G. Andersen-Wycko~ John Whittington, Salem Area Transit; Dave Hays, Curt Pence, Pence/Kelly Construction; and Leonard Lodder, Arbuckle Costic. Schedule The project schedule was revisited ax this time. Dave did not have a updated hard copy of the schedule, but discussion was held to see if everyone agreed on timelines. The remediation work is in the critical paRh as faz as start time for constcuction. After remediation is complete around mid November, with bid process and timing involved, Pence/Kelly couldn't start construction until January 15th. Once remediation is complete, we will need to have a survey schedule included in timeline. This process could take a week: 2-3 day project for survey and then 4-5 days for plots to be completed. Leonard will make contact with Barker Surveying Company to make preliminary arrangements to have this component fit with schedule. Date survey could be done would depend on success of remediation work being completed. Leonard will work with Bazker to keep schedule open to perform service. By end of October, we will have a better picriue of remediation work progress and can keep Barker Surveying alerted to timing. It was previously decided to have the backfill compaction handled by the excavator and not with the remediation contract. ThaR is the reason for the survey after remediation is completed. Leonard has not completed an excavation elevation as planned for today, but will have it available by ~ neXt week or sooner. Dave raised the concern of having contamination in the footings area and the need of training and use of protective geaz to complete this phase. There would be more expense involved should this situatiion arise. Pence/Kelly's e~erience at StaResman Joumal site did not warrant any special precautions. The Statesman Joumal site went down, capped off the contaminate soils and then came back up to site levels. Dave, Leonard and Mike will work together for best approach. Centurywest will also have Geotech on site during remediation phase for consultation. Pence/Kelly was aslced about the gravel layer and what they ran into in their excavation at Statesman Joumal. It was all river rock that compacts okay. Basically it is what you see in the basement area of the old Senator building across the street. There is a sand layer at 30-40 feet, but that won't come into play. A critical piece to fit into the schedule is the timing element required by the bond people and how this fits into the picture. 1~~Il1~IDC needs to set up a meeting with Randy and Ken to discuss this area with the bond people in order to get this phase underway. The 18 month construction schedule is still on track starting from the date we go into the ground to completion. In discussions between county, tcansit and contractor yesterday, tenant move-in may be done in phases. There is value and flexibility with moving in floor by floor. With a scenario of a February 1 start date and the building being complete in August, we can still target moving those departments with time sensitive leases prior to the August completion date. The move can transition during late spring of 1999 over a 2-3 month period. Occupancy pemuts may be obtained floor by floor. Transit has the flexibility to move in last if necessary. This option would also predetermine who goes where in the new design. County boazd has specific ideas regarding adjacency requirements. We will ~ want to be careful on layouts and working with the different depamnents and leased space. Construction time is 18 months for completion of building and occupancy can start at 15 months. Pence/Kelly has no Page 1 of 4