Development Team Meeting Notes (96-99)

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~ problem with accommodating this, but 11,Il1~IDC cautioned to not compact it too much because of unforeseen conditions that may arise. 1VIlI~IDC will be doing the building commissioning and as long as Pence/Kelly is coordinated on these efforts, they have no problems. ~ The best option for move-in is to work from the top floor down, but we may have to go ground floor up. Another option is to not put in all TI's on the leased space if a tenant has not been identified. The design allows this space to stand alone without TI's. The mechanicaUelectrical risers would need to be completed prior to move-in phase. A critical issue to keep in mind during this phase as departments move in would be to have support systems in place and remaining construction work dces not interfere with their normal business practices. We need to assess logical moves that will work. Sound will be a major issue. The best scenario would be to have a couple floors separation between departments that have moved in and the rest of the construction on TI's. Use of one elevator as constcuction use only during this phase will also help. County's time sensitive lease is the Annex building out on Lancaster. These departments will occupy about 3/4 of one floor. It has a Ma.y 1~, 1998 expira#ion date, with a month to-month lease after that date. Some county departments can be delayed without financial penalties. Transit also is under no timing constraints on their move either. Budget Dave had prepared 5 separate handouts outlining shell, pazking, bus mall, streetsca~e costs and a summary sheet. The summary is missing TI numbers because they didn't laiow what would be done. The only changes in the shell package from last submission was to add the following items: site utilities, allowance for nice entry items and a generator vault. He did increase the costlfoot on brick. The parking garage stayed the sazne. The bus mall had a mistake last time and didn't include foundation items in the estimate. ~ Streetscape also had a big change. There is more surface area and we included steel trusses for the azcade. The division of lines may not be separated correctly. Dave and Leonard worked together to include items in streetscape. There are areas in this estimate that can be trimmed. The canopies on Church and H'igh in front of the security gates were included, but if streetscape funds won't cover this item, it will have to be included in t~ansit's costs. It looks like we have about a half a million in cost over the amount the city has reserved for streetscape. The $2 million is there, it is just a matter of whether they will part with it or not. Discussion of the storm sewer upgrade and how it fit into the streetscape budget also took place. With design change on pazking, we just need to cross the intersection with the storm sewer line. Bob McCune has worked with PGE and we will have power coming into the site from two locations for better service. Dave used a drawing to illustrate how the common wall on the north retail section and bus mall was calculated into the bus mall price. It was noted that if successfully negotiated with the retail developer, some of the costs can be recouped. Transit would still have to put tile on their side of the wall. Of a11 the costs, streetscape is the loosest. We can do streetscape for the dollars that are allocated if we need to. Dave had very little structural input from Mike Hayford in his estimates. He worked off previous scheme which shouldn't be too faz off. Dave and Leonard will try and get more answers from Hayford netct week to get as tight as we can on the shell and pazking costs. We have targeted the 5 story version, but it looks like we may still be about $2 million over on this budget. We still have areas to look at to bring costs down. The skin treatrnent, concrete vs. steel, and size of building are all still issues to be refined. There may be some costs savings resulting in ~ Page 2 of 4