Development Team Meeting Notes (96-99)

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The second item that needs to be in place after the environmental plan approved by DEQ is a building design and proforma that works. Right now we don't have either that works. We need ~ to come into balance with a pazallel track with the environmental work Tom is doing. The work that Arbuckle has done in the last week has made a big step in that direction, but there is still a lot to do. We will be meeting afterward with Leonard at his office to go over the design and proforma. We need to arrive at a base plan that solves all needs that can be fmanced, has a balanced proforma in line with the construction costs and then look at add alternates to get a better design with more amenities if the funds are available. If we can't make a basic design work, then we need to stop and work on it. Demolition Schedule Demolition is one week behind schedule to finish material removal. There is a question on the table regazding basements and shoring issues. At a previous meeting Kathleen was asked to have Staton stop putting rubble in the basements. Staton submitted two bids. The issues are two fold. Kathleen handed copies of her letter to stop putting fill material in the basements, and a second letter from Staton regarding the project itsel£ As of Monday, August 11~`, Staton will continue to fill the basements as per their signed contract, unless they receive an amendment to that contract. Their budget did not allow for hauling away the fill used as shoring. OSHA has regulations about leaving big holes in the ground. Staton needs to make these holes OSHA safe and has no provisions dollar-wise to remove. Kathleen met with David Hartwig regarding contracting the basement removal portion. David reported that there are three paths that can be followed regazding this contract. First one ~ would be to allow demolition of basements as originally anticipated to be part of Pence/Kelly's contract, under the general scope of work. This is a better path to take. The second most appropriate would be to develop a spec for basement removal, sloping, recycling, etc., and request bids from an approved list of bidders and select from that point forward. The third most appropriate would be to have an exemption from the process approved by the board to allow Staton to remove basements. FTA requirements for grant money need to be followed. A five step selection process must be met in order to satisfy FTA requirements and not jeopardize the grant funds. David asked for any questions or further clarification of what was said. In David's conversations with legal counsel, the most sensitive area is meeting FTA requirements on selection of contractors. The selection appears to have been made earlier that Pence/Kelly would do this phase as the general contractor. If this is not the case, then the two other alternatives would have to be utilized. We just haven't found anything to justify an exemption for Staton to do work. There is no timing or hazardous site problem to prevent the regular selection process. That is why this item was the third alternative. Requesting proposals from original bidders at beginning of the project will minimally meet FTA selection criteria as David understands it. This is our recommendation. Are we comfortable that there is no contamination? No, there is contamination along the walls of the Liu building and under the basement. There is UST under ground in the Beri building basement. Dan Berrey asked if anyone checked on his previous question regarding ~ selection process as part of terms of close of escrow on the Liu Building. Yes, it also required a Page 2 of 4