Development Team Meeting Notes (96-99)

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COURTHOUSE SQUARE DEVELOPMENT TEAM ~ July 31 1997 1:30 p.m. Present: Dan Petrusich, presiding; Ron Bakker, Byron Courts, Craig Lewis, Melvin Mark Develop- ment Company; Randy Curtis, Bob McCune, Hitesh Parekh, Ken Roudybush, Marion County; John Whittington, Salem Area Transit; Dave Hays, Curt Pence, Pence/Kelly Construction; Leonard Lodder, Arbuckle Costic Architect; and Kathleen Thorpe, Centurywest-Environmental. The meeting was started with a report from Kathleen on both demolition and environmental issues on pages 3 and 4 of the Action Agenda. Demolition Staton Construction is doing very well, but have a smaller crew working on site and are now about four days behind schedule. They were having a meeting today to work out details to compensate for this delay. Kathleen had an opportunity to review Staton's bid with Dave and recommend that we accept Staton's fixed price bid and modify their contract with the counry. Based on scheduling issues, they can be ready to remove basements on August 18th. Their numbers are in the ball park. Mike did a break down and Dave had an opportunity to review these numbers. Kathleen feeLs comfortable with this process. What dces it mean in going ahead with them, as they had some high figed costs that raised a flag? What about approach on time and materials? The fixed price is the way to go. Mi~e can go either way, but the time and material not to exceed will be a higher price. He won't do time and material ~ unless the exceed ceiling is higher than $81,000. Mike did a line item break out. Because of Worker's Comp/Davis Bacon Act, rates on demolition are $5 hour higher. Curt wnuld you incur the same $5 premium? Yes, there are different class~cations and the rates change accordingly. Mike hasn't added $5/hour to his labor costs. This is standard for any contractor. Dave and Kathleen both ran calculations and Dave came up with three of the numbers and Kathleen clarified the answers to the other two. What happened to the credit amount? Kathleen relayed that the $660 credit didn't settle well at last week's meeting. Basically the only thing Mike wouldn't be doing would be placing the rubble in the basement area. He figures that would take about a day and a half equipment time to place against the walls. Ron suggested that we get another bid for this project. There is concern that Staton won't go less than the $81,000 firm bid. Kathleen will share Mike's numerical breakdown with Ron later. There is a pretty tight time line with the 18th only two weeks from Monday and the environmental and basement shoring will start then. Will the timeline allow flexibility to bring other bidders in? Staton can be handled with an amendment to contract or a new contract completed. If time isn't an issue, we should consider Northwest Demolition and Pence/Kelly if that is the way they want to go. We do have the option to mobilize Pence/Kelly earlier than scheduled. Kathleen would not give her recommendation if she was uncomfortable with the numbers provided. Discussion about the scope of the job was held. Curt thought the amount seemed high. They have another demo contractor at Willamette University and his bid on a two story with full basements was ~ only $38,000. The basic approach would be to have 2-3 people come in to look at the job and check Page 1 of 10