Project Analysis and Feasibility Report (2)

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1~larion County OREGON (503) 588-5212 (503) 588-5237 - FAX BOARD OF COMMISSIONERS Justice Edwin J. Peterson, Chair and Members of the Special Project Oversight Committee College of Law 245 Winter Street March 30, 1998 BOARD OF COMMISSIONERS Randali Franke Mary B. Pea~mine ~on Wyant Jr. couNrv ADMINISTRATOR Ken Roudybush Salem, OR 97301 Re: Efficiencies from consolidation and co-location The SPOC has asked whether the county has considered the efficiencies expected to be created by consolidating departments into one location and how these efficiencies may affect our personnel needs. (Reference #3 and #14f of the "SPOC March 13 Interim Report.") The answer is yes, we have. Even before the concept of Courthouse Square, Marion ~,, County's facility planning process identified several advantages of consolidation, many of which are set out in the 1993 WE Group Facility Master Plan. These were taken into consideration in the original Courthouse Square design phase. As the design evolved, departments reduced their initial estimates of space and staffing needs where adjacency would permit sharing, for instance, conference rooms and reception staf~: We have not asked department heads to spend time researching how much they reduced numbers of staff or square footage of space from their earliest estimates. If Courthouse Square proceeds, we expect further efficiencies as the space programming phase continues. One of the first consolidations considered, and still a primary example, is the one-stop property development permit center where a county customer would have access to staff from Planning, Build.ing Inspection, Public Works, the Geographic Information Systems (GIS), Treasurer and Tax Office in one location. We have already begun merging internal service functions, bringing Risk Management, Fiscal Services and General Services into a single Depautment of Support Services responsible for facilities, personnel and training, payroll, financial and contract management, risk management and purchasing. As changes are implemented and further restructuring is planned and implemented, we expect cost savings in personnel to become appazent. Since this streamlining of our admin- istrative structure is just beginning, it is not possible to estimate savings at this time. Marion County Courthouse . 100 High Street NE . Salem, Oregon 97301-367D . www.open.o~g/marion