Courthouse Square Internal Staff Team Minutes

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Courthouse 5quare Internal Staff Team Meeting Minutes for Apri130, 1998 Present: Marion County: Randy Curtis, Sheryl Derting, Randy Franke, Billy Wasson; Transit: R.G. Andersen-Wyckoff, Marcia Kelley, John Whittington; Melvin Mark Companies: Craig Lewis, Dan Petrusich Agenda: 1. Project Structure 2. Charter Advisory Committee 3. Schedule 4. Budget 5. Schedule of Meetings 1. Project Structure Billy Wasson handed out a draft copy of the Courthouse Square project structure. This draft organizational chart identifies project teams and who will be assuming leadership roles. The top Board Member roles will be Randy Franke for County and Mark Wieprecht for Transit. Transit will have the opportunity for transit board members to share this position based on availability . The project coordinators will be Billy Wasson for county and John Whittington for transit. The county board has committed Billy to stay in this role. R.G. Andersen-Wyckoff has requested that John Whittington stay on in this role for transit as well, with R.G. Andersen-Wyckoff having ultimate responsibiliry to transit's board. The Advisory Committee will be discussed further in agenda item #2. Transit was asked to identify a support staff person, Becky Asher, and Peggy Mitchell will provide support on the county side. Sheryl Derting will be phasing out over the next couple of months to return to the corrections department. The Development Team will be chaired by Melvin Mark Companies and will be working the details of the design, bidding, and construction phase of the project per their contract. Randy Curtis will coordinate counry's design process. Billy Wasson will follow up with David Hartwig on his ability to continue with remediation due to the recent reorganization and his additional responsibilities as head of Support Services. Leonard Lodder of Arbuckle Costic will represent the architects. Transit requested that John Whittington and R.G. Andersen-Wyckoff be included on this team. The Finance Team will handle budget development, monitoring and adjustment; FTA reporting, and county bond financing. Billy Wasson will chair this committee and Mike Hansen will take a leadership role with the bond financing along with Billy. In the draft agreement with transit, a request has been made that transit take the lead to handle accounting for the entire project. This committee will meet to determine its functions and who will perform what roles at a later date. Randy Curtis will be involved to determine what role county will have in this area. R.G. Andersen-Wyckoff will be a member of this team as the FTA liaison. John Whittington stated that ~ Page 1 of 4