Courthouse Square Internal Staff Team Minutes

Home Browse Search

committee that if staff is asked to leave, boazd members will remain. ~ Arrangements were made to have the doors of the Courthouse open and manned by security until 7 p.m. It suggested that security be available and the doors remain open unti18:30 or the close of the meeting. Carol Fischer will make arrangements to have the doors open and staffed by security during the full meeting schedule for both nights. A proposal for county office space presented by Fra.nk Dunn had been forwarded to SPOC committee members for reference only. Early on in the process, SPOC said they would not revisit the choice of the site. It is sta~ s hope that 7ustice Peterson will not revisit any closed issues during this meeting. His goal is to complete their work during the ne~rt two evening meetings. It was unknown when a final report would be issued. 2. Neat Ste~s A. Once we receive the green light, we are working to have both county and transit legal counsels working on the A/E contract with Arbuckle Costic and get that settled as soon as possible. B. The ne~ step is the intergovernment agreement. Billy Wasson has requested help to work out the details of this agreement. John Whittington, Billy Wasson, R.G. Andersen- Wyckoff, and Ra.ndy Curtis will work to get this document updated. R.G. and Ben Fetherston have been working on maintaining the original 42% acquisition formula for transit's share. Transit would like to finalize the acquisition formula in order to start process to reimburse county for acquisition expenses with FTA funds. Transit reimbursement of costs associated with demolition and relocation are all tied with the project moving ahead and can be taken care of immediately, but the rest will have to wait for the design phase to happen. There is concern that time for FTA review needs to be factored into the picture. If we can confirm the 42% of the development agreement, it will not hold up the reimbursement process from FTA. Billy, John, RG. and Ra.ndy will work this issue. C. A copy of Melvin Mark's construction schedule was handed out to staff for review. Concern was raised over the timing of this schedule and the upcoming election for county board of commissioners. We need to anticipate some glitch in this construction schedule because of the upcoming election of new commissioners and allowing time to come up to speed on the project. Transit agrees that their preference would be to have contracts awarded by November 1, if possible. Dan Petrusich will work with Alan Costic of Arbuckle Costic to get the design development drawings completed as quickly as possible. Billy Wasson also suggested that both boazds need to emphasize to SPOC how critical the timeline is to the project. Meeting Adjourned. ~ Page 3 of 3