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Marion County Class Specification BulletinPage of
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<br />2.Oversees, administers and manages the development and oversight of complex and sensitive
<br />countywide contracts and competitive solicitation processes on behalf of the Board of
<br />Commissioners, elected officials, and department heads.
<br />3.Reviews, prepares, and oversees competitive solicitation processes including: pre-solicitation
<br />conferences, facilitation of bid and proposal evaluations, final determinations regarding
<br />responsiveness and responsibility of bidders/proposers and document appropriately, and assists in
<br />bid protest resolution; public notice requirements; contract negotiations.
<br />4.Administers special procurement processes; and exemptions for major purchases of professional
<br />consulting services, information technology hardware/software, public improvement projects,
<br />including alternative procurement methodologies, and complex public/private contracting
<br />relationships, including review and analysis to ensure that solicitations and resulting contract
<br />content, scope, provisions, and requirements protects the county's interest and does not impose
<br />risk that may have significant countywide fiscal and/or operational impact.
<br />5.Responsible for the review of all contracts over $100,000.
<br />6.Reviews, analyzes and anticipates impacts of proposed and/or adopted federal and state
<br />legislation for changes and impacts to the public contracting and purchasing rules; writes and
<br />recommends amendments to the county's contracting rules, and policies and procedures to
<br />minimize the county's risk and liability exposure; presents recommendations to the Board of
<br />Commissioners for adoption during formal board sessions.
<br />7.Exercises professional judgment and provides effective recommendations and guidance to
<br />department heads and staff on contracts and purchases in accordance with legal, statutory, and
<br />county policy and procedural compliance; reviews and signs off on all contracts within assigned
<br />limits and parameters.
<br />8.Advises, facilitates, and negotiates, on behalf of the county, with businesses, consultants, vendors,
<br />and other governmental entities that scopes of work and project deliverables are clear and legally
<br />enforceable.
<br />9.Provides interpretation, clarification, technical, and functional expertise to all county elected
<br />officials, appointed department heads, and staff on contracting and purchasing rules, regulations,
<br />policy, procedures and ethics. Reviews statute when the rules are silent. Provides analytical,
<br />technical, functional, and administrative assistance as requested by the Chief Financial Officer and
<br />the Board of Commissioners' office.
<br />10.Attends the Board's weekly planning session, as needed, to provide feedback and discuss agenda
<br />item related to purchasing and contracting, including making recommendations for or against
<br />contracts or procedures being proposed.
<br />11.Develops and conducts training for county personnel in methods of contracts and procurement.
<br />12.Administers the county's procurement card program; makes effective recommendations for all
<br />elected official and department head purchases; ensures policies and procedures are followed and
<br />works directly with elected official or department head to resolve issues.
<br />13.Provides administrative and functional oversight for the Oracle purchasing module; designated as
<br />the county's subject matter expert for Oracle purchasing module upgrades, interfaces and annual
<br />patches; manages procurement card (PCard) and LaserFiche imaging systems, and the on-
<br />line office supply purchases program; reviews and approves all purchase orders over $100,000;
<br />participates on the county's Oracle project team.
<br />14.Administers the county's emergency procurement process; and participates in the county's
<br />Emergency Coordination Center.
<br />15.Develops long-range goals, objectives, and process changes required to effectively manage the
<br />county's contracting and purchasing program and to protect the county from risk and liability.
<br />16.Performs other related duties as required.
<br />MINIMUM REQUIREMENTS:
<br />EXPERIENCE AND TRAINING
<br />1.Bachelor's degree in business or public administration, accounting, finance, or a related field; AND
<br />2.Six (6) years of responsible experience in contract preparation and administration; including two
<br />(2) years of experience in auditing complex contracts in the public sector; AND
<br />https://agency.governmentjobs.com/marion/default.cfm?action=specbulletin&ClassSpecID=...8/3/2020
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